Admin Assistant

TLC Care Services; Anchorage (AK); On-site; USD 42,000 - 66,000; Full time

Job summary

TLC Care Services in Anchorage, AK seeks an HR Coordinator to manage caregiver onboarding, maintain personnel files, and support recruitment and compliance efforts.

The role involves coordinating with the HR team, ensuring documentation accuracy, and handling routine HR inquiries while upholding policy and regulatory requirements.

Qualifications

• Experience coordinating caregiver onboarding and managing employment documents.
• Ability to maintain accurate personnel files and update credentials.
• Experience supporting recruitment activities and interview scheduling.
• Familiarity with background checks, vaccinations, and licensing compliance.
• Experience documenting attendance and policy violations.

Responsibilities

• Coordinate onboarding for newly hired caregivers and ensure all documents are completed.
• Maintain caregiver personnel files, updating licenses, certifications, and records.
• Assist with screening applicants, scheduling interviews, and preparing hiring documents.
• Transition new hires to active employment after orientation and onboarding.
• Monitor background checks, TB tests, CPRs, licenses, and renewals for compliance.
• Prepare ID badges, profile photos, and accurate employee profiles.
• Respond to routine HR inquiries and escalate issues as needed.
• Maintain attendance records and document policy violations per company policy.
• Support performance management with coaching and evaluation documentation.
• Assist with HR admin tasks: data entry, audits, verifications, and confidential records.
• Coordinate with managers on staffing needs and workforce planning.
• Ensure adherence to company policies and state employment requirements.

Skills

Onboarding coordination

Employee records management

Recruitment support

Compliance & regulatory

Employee relations

Attendance tracking

Performance documentation

Job description

Work Schedule: 9am - 5:00pm (Mon- Fri)

Job Description:

• Coordinate the onboarding process for newly hired caregivers, ensuring all required employment documents are completed and submitted.

• Maintain accurate employee personnel files and update caregiver records, certifications, licenses, and other HR documentation.

• Assist with recruitment activities, including screening applicants, scheduling interviews, coordinating candidate communications, and preparing hiring documents.

• Partner with the HR/Recruitment team to transition newly hired caregivers after orientation and onboarding into active employment.

• Monitor employee compliance requirements, including background checks, TB tests, CPR certifications, licenses, training, and other required credentials, and follow up on renewals.

• Prepare employee ID badges, take profile photos, create employee profiles, and ensure all employee information is accurate and up to date.

• Assist with employee relations by responding to routine HR inquiries, documenting concerns, and escalating issues to management when necessary.

• Maintain attendance records and document tardiness, absences, disciplinary concerns, and policy violations in accordance with company policies.

• Support performance management by maintaining documentation for coaching, corrective actions, and employee evaluations.

• Assist with HR administrative functions, including filing, data entry, audits, employment verification requests, and maintaining confidential employee records.

• Coordinate with department managers regarding staffing needs, employee availability, and workforce planning.

• Ensure compliance with company policies, state regulations, and employment requirements related to caregiver personnel records.