Project Administrative Assistant

B&W MEGTEC; Akron (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading technology company in Ohio is seeking a motivated Admin Assistant to support project teams. This position requires 2–3 years of experience and a strong proficiency in Microsoft Office Suite, particularly SharePoint. The ideal candidate will have excellent communication skills and the ability to build positive relationships with team members. Responsibilities include managing documentation, coordinating travel, and providing general administrative support. The role offers an exciting opportunity for growth and teamwork in a dynamic environment.

Qualifications

• 2–3 years of professional work experience.
• Prior exposure to administrative or project support roles preferred.
• Strong proficiency in Microsoft Office Suite and SharePoint.
• Excellent verbal and written communication skills.
• Ability to build and maintain positive relationships across teams.
• Detail-oriented with strong organizational and time-management skills.
• Ability to handle multiple priorities in a fast-paced environment.
• Comfortable working independently and as part of a team.

Responsibilities

• Maintain and update project documentation in SharePoint and PLM.
• Utilize Microsoft Office tools for reporting and communication.
• Monitor and follow up on project action items to ensure timely completion.
• Prepare and distribute meeting notes and status updates.
• Book team travel arrangements in compliance with company policies.
• Manage expense submissions and approvals through iExpense.
• Assist with scheduling meetings and maintaining calendars.
• Support project managers with ad hoc tasks as needed.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Detail-oriented

Tools

SharePoint

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

Job Description - Admin Assistant (2500005W)

We are seeking a highly organized and proactive Admin Assistant to support our project teams. This role is ideal for someone early in their career who has prior professional experience and is ready to take the next step. The Project Administrator will play a key role in ensuring smooth project operations, fostering collaboration among teams, and managing essential administrative tasks.

Microsoft & SharePoint Management

• Maintain and update project documentation in SharePoint and PLM.
• Utilize Microsoft Office tools (Excel, Word, PowerPoint, Outlook, Teams) for reporting and communication.

Communication & Relationship Building

• Ability to communicate with experienced and seasoned professionals
• Build strong working relationships across the project team to support collaboration.

Action Item Tracking

• Monitor and follow up on project action items to ensure timely completion.
• Prepare and distribute meeting notes and status updates.

Travel & Expense Coordination

• Book team travel arrangements in compliance with company policies.
• Manage expense submissions and approvals through iExpense.

General Administrative Support

• Assist with scheduling meetings and maintaining calendars.
• Support project managers with ad hoc tasks as needed.
• Ability to build and maintain positive relationships across teams.
• Detail-oriented with strong organizational and time‑management skills.

Qualifications

• 2–3 years of professional work experience
• Prior exposure to administrative or project support roles preferred.
• Strong proficiency in Microsoft Office Suite and SharePoint.
• Excellent verbal and written communication skills.
• Ability to build and maintain positive relationships across teams.
• Detail-oriented with strong organizational and time‑management skills.
• Ability to handle multiple priorities in a fast-paced environment.
• Comfortable working independently and as part of a team.