Admin and Support Assistant

Jobs for Humanity; Massachusetts; On-site; USD 40,000 - 50,000; Full time

Job summary

Jobs for Humanity is seeking an Admin and Support Assistant in Massachusetts to provide robust operational support to the Executive Assistant. This entry-level role requires a highly organised and reliable candidate keen to develop skills in executive support and office operations.

Key responsibilities include booking travel, maintaining administrative databases, and assisting with internal documentation. Applicants should possess excellent organizational skills, a proactive attitude, and be comfortable with Google Admin tools.

Qualifications

• Strong attention to detail and flexibility in adapting to new tools.
• Able to take ownership of tasks with minimal supervision.
• Positive attitude with a willingness to learn.

Responsibilities

• Support travel bookings and meeting logistics.
• Maintain administrative databases and ensure data accuracy.
• Assist with document preparation and filing processes.

Skills

Excellent organisational skills

Proactive and reliable

Good communication skills

Basic to intermediate data entry

IT literate

Tools

Google Docs

Google Sheets

Job description

The Admin and Support Assistant will provide robust operational and administrative support to the Executive Assistant, helping ensure smooth day-to-day processes across ordering, travel & logistics, documentation, data tracking, and general office administration. This is an entry-level (or early-career) role, ideal for someone who is highly organised, reliable, and keen to develop strong skills in executive support and office operations.

You will be part of a small team, working very closely with the Executive team. Priorities can often change at short notice so being a personable team player who can quickly adapt to shifting needs as well as learn new tools and share additional responsibility is essential.

Key Responsibilities

• Support the Executive Assistant with travel bookings, itineraries, accommodation arrangements, meeting logistics, and expense tracking.
• Perform data entry, maintain key administrative databases, update records (vendors, invoices, travel schedules, contact lists, etc.), ensuring data accuracy and consistency.
• Assist with printing, scanning, copying, and binding documents as needed, including formatting, proofing and preparing presentations or reports.
• Support internal documentation processes, filing, archiving, and maintaining document control.
• Interface with other teams (facilities, procurement, finance, IT) to ensure smooth administrative operations.
• Undertake other administrative tasks and ad hoc duties to support the executive team and overall office efficiency.

What We’re Looking For

Essential

• Excellent organisational skills, with strong attention to detail.
• Proactive, reliable, and able to take ownership of tasks with minimal supervision.
• Flexible and willing to adapt to new tools, processes or changes in daily priorities.
• Good communication skills: clear, professional, courteous in speaking and written form.
• Basic to intermediate data entry and record‑keeping ability; comfortable working with spreadsheets (e.g. Google Sheets).
• IT literate: comfortable using Google Docs, Sheets and general admin tools.
• A positive, can-do attitude and willingness to learn new systems, processes, and tools.

Desirable / Nice to Have

• Some previous administrative or support experience (could be part‑time, internships, or assistant roles).
• Understanding of confidentiality and discretion, particularly when handling sensitive or high‑level executive or company information.

All your information will be kept confidential according to EEO guidelines.