Admin - Affordable Housing/Tax Credit

Preferred Talent Solutions; Fremont (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Preferred Talent Solutions is seeking an Occupancy Specialist/Affordable Housing Admin in Fremont, California, to work under the direction of the Property Manager. The role involves leasing units, ensuring compliance with regulations, and maintaining positive relationships with residents.

Ideal candidates will have experience in property management and knowledge of applicable policies and software. This position includes responsibilities for marketing, lease agreements, and administrative duties within a varied environment, requiring occasional travel.

Qualifications

• Experience or training in property management or a related field.
• Knowledge of applicable policies, regulations, and software used in affordable housing management.

Responsibilities

• Leases units and assists clients under direction of Property Manager.
• Maintains accurate resident files and ensures compliance with regulations.
• Markets units following approved marketing plans to maintain high occupancy.
• Handles move-ins, lease agreements, and related paperwork.

Skills

Problem-solving

Communication skills

Financial principles

Marketing principles

Education

Experience or training in property management

Knowledge of affordable housing management regulations

Tools

MS Office

MRI software

YARDI

Job description

Occupancy Specialist/Affordable Housing Admin

Responsibilities

• Works under the direction of the Property Manager to lease units and assist clients.
• Builds good relationships with residents, vendors, and co-workers; exercises sound judgment and discretion.
• Ensures consistent application of Resident Selection Policy and compliance with regulations.
• Maintains accurate resident files and stays updated on policies through training.
• Calculates rents, identifies income discrepancies, and makes rent adjustments.
• Markets units to maintain high occupancy, following approved marketing plans.
• Manages waiting lists, reviews applications, conducts property tours, and ensures program compliance (HUD, Tax Credits, etc.).
• Handles move-ins, lease agreements, and related paperwork.
• Prepares reports, processes recertifications, and supports leasing office operations.
• Ensures resident compliance with lease terms and reports property issues.
• Maintains positive relationships with residents and adheres to Fair Housing laws.
• Performs administrative, compliance, marketing, and lease-up duties as assigned.
• Requires experience/training in property management; knowledge of policies, regulations, and software (e.g., MS Office, MRI software a plus, YARDI).
• Demonstrates problem-solving, communication skills, and understanding of financial and marketing principles.
• Works in varied environments, often outdoors, and may deal with difficult situations or individuals.
• Requires travel to property sites; physical demands include sitting, standing, and adapting to changing conditions.
• Management reserves the right to revise duties as needed.

Qualifications

• Experience or training in property management or related field.
• Knowledge of applicable policies, regulations, and software used in affordable housing management.