Admin

EEPB COMPANY; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

EEPB COMPANY is seeking a dependable Administrative Assistant to support managers and directors in our Houston office. This role emphasizes organization, accuracy, and professional communication to keep day-to-day operations running smoothly.

You will coordinate tasks, maintain filing systems, prepare correspondence, assist with meetings and events, and protect confidential information. A high school diploma and 3+ years in office support are required, with proficiency in Word, Excel,

Qualifications

• High School Diploma is required.
• At least 3 years in an office support role.
• Proficient in Word, Excel, PowerPoint, Outlook.
• Strong ethics and ability to handle confidential information.
• Excellent written and verbal communication.
• Ability to multitask and work independently.

Responsibilities

• Coordinate and support multiple Managers and Directors.
• Update due date lists, workflow reports and admin tracking.
• Prepare engagement letters, invoices and client communications.
• Prepare Form(s) 1099/941/TWC and related documents.
• Back-up for front desk and maintain filing system.
• Assist with meetings and events coordination.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Reliability

Problem-solving

Ethics

Team collaboration

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

EEPB is seeking a dependable, organized, and detail-oriented Administrative Assistant to join our team. This position plays an important role in supporting managers and directors while helping ensure the smooth day-to-day operation of our office.We're looking for someone who enjoys staying organized, communicates professionally, takes initiative, and takes pride in producing accurate work. This is a great opportunity for someone who enjoys a collaborative office environment and values being part of a team.Primary ResponsibilitiesThis role is responsible for coordinating and supporting several Managers and Directors with their tasks.These tasks include, but are not limited to:Update and maintain due date list, workflow reports, and administrative trackingProvide administrative support to managers and directorse-file tax returns and extensionsscan and upload various documents to proprietary systemprepare engagement letters, invoices, and other professional communications to clientsprepare/final Form(s) to be sent to client (ie 1099/941/TWC)back-up for front deskmaintaining confidentiality and performing all tasks in keeping with established protocols for securitymaintains an effective, systematic and timely filing systemCodes, scans, files and distributes communications effectivelyAssists with coordinating meetings, and events as neededWorking ConditionsThis is an in-office roleDue to the nature of the business deadline days will require late hours, and vacation may not me taken surround those deadline days.Generous PTO and work life balanceEducation and QualificationsHigh School DiplomaWorking knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Office 365)Professional and Presentable with Strong Ethics and Problem-Solving abilitiesTrustworthiness with confidential and sensitive informationDependable, reliable, patience, tact, confidence, and flexibilityAbility to multitask, remain calm and work independently and prioritize workload.Excellent oral and written communication skillsAttention to detailAt least 3 years in an office support role