ADA Specialist

Reliance Matrix; United States; Hybrid; USD 57,800 - 78,040; Full time

Benefits offered by this job

Annual bonus

401(k) match

Medical plans

Dental and vision coverage

Life & Disability Insurance

Paid Parental Leave & Adoption Support

Hybrid work arrangements

Tuition Reimbursement & Continuing Pro

Paid Time Off (PTO) 20 days + holidays

Volunteer days & EAP

Employee Resource Group

Job summary

Reliance Matrix seeks a Workforce Accommodations Specialist to collaborate with employees, healthcare providers, and employers to identify reasonable accommodations under ADAAA and related laws. You will review medical documentation and facilitate interactive processes to enable essential functions with accommodations.

The role requires strong communication, analytical thinking, and confidentiality. Flexible work location is possible with a hybrid arrangement and comprehensive benefits are

Qualifications

• BS/BA in HRM, Vocational Rehabilitation or equivalent
• Experience in RTW Services, Labor Relations, Absence Management, Disability Claim Management, Project Management
• Experience with ADA and familiarity with FMLA
• Analytical skills
• Attention to detail
• Sound facilitation skills
• Strong oral and written communication skills
• Ability to work independently
• Strong organizational skills

Responsibilities

• Conduct thorough assessments of accommodation requests and engage in an interactive process with employees and supervisors/HR Partners.
• Serve as primary contact for employees with disabilities, guiding and supporting requests for accommodations.
• Manage a caseload of open accommodation requests.
• Facilitate the interactive process to determine effective accommodations.
• Engage with medical vendors to clarify and validate accommodation requests.
• Review essential job functions and employee restrictions to confirm feasibility with accommodations.
• Stay current on state and federal ADA laws and regulations.
• Educate employees and HR on return-to-work, accommodations, and complex case processes.
• Maintain confidentiality and HIPAA-compliant handling of personal health information.
• Collaborate with team and management to identify improvement opportunities.

Skills

Strong oral and written communication

Analytical skills

Attention to detail

Independent work

Time management

Confidentiality/HIPAA compliance

Education

BS/BA in Human Resource Management, Vocational Rehabilitation, or equivalent work experience

Job description

Key Responsibilities

• other duties as assigned*

Job Responsibilities and Requirements

The Workforce Accommodations Specialist will work closely with the employee, healthcare provider and employer to explore accommodations that will assist the employee in performing the essential functions of their job. The Specialist reviews complex medical information for temporary and permanent accommodation requests; and works with the client to identify reasonable accommodations under the ADAAA, state law, PWFA and/or client requirements.

Duties And Responsibilities

• Conduct thorough and confidential assessments of accommodation requests, including reviewing medical documentation and engaging in an interactive process with employees and their supervisors/HR Partners.
• Serve as the primary point of contact for employees with disabilities, providing guidance and support in requesting and implementing reasonable accommodations.
• Manage a caseload of open accommodation requests.
• Facilitate the interactive process between the employee and their employer to determine the most effective accommodation.
• Engage with medical vendors to clarify and validate the request for accommodation.
• Review the essential job functions provided by the employer along with restrictions/limitations provided by the employee and their treating provider to confirm the employee can meet the essential functions with or without the accommodation(s) requested.
• Stay current on both State and Federal laws and regulations surrounding the ADA and other relevant legislation.
• Educate employees and HR on complicated aspects of return to work, accommodations, and complex case processes.
• Responsible and accountable for maintaining and protecting personal health information. Must maintain a high level of confidentiality and abide by HIPAA rules and regulations.
• Maintains accurate, detailed documentation.
• Collaborates with team members, client representatives, and management in identifying and implementing improvement opportunities.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.

Required Knowledge, Skills, Abilities, Competencies, And/Or Related Experience

• or equivalent experience gained from any combination of formal education, on-the-job training, and/or work and life experience*

Required Knowledge, Skills, Abilities And/or Related Experience

• BS/BA in Human Resource Management, Vocational Rehabilitation, or equivalent work experience
• Experience in one or more of the following areas: RTW Services, Labor Relations, Absence Management, Disability Claim Management, Project Management
• Experience with ADA (Americans with Disabilities Act) and familiarity with FMLA (Family and Medical Leave Act).
• Analytical skills.
• Attention to detail.
• Sound facilitation skills.
• Strong oral and written communication skills.
• Ability to work independently.
• Strong organizational skills, including the ability to prioritize work and multi-task.

Physical Requirements

When used in the description below, the following terms are defined as:

“Occasional”: done only from time to time, but necessary when it is performed

“Frequent”: regularly performed; generally, an act that is required on a daily basis

“Continuous”: typically performed for the majority of an employee’s shift

Sitting for prolonged periods of time, frequently standing, walking distances up to one mile, bending, crouching, kneeling, reaching, occasionally lifting 25lbs., extensive typing, picking up and holding small objects, and otherwise using primarily the fingers rather than the entire hand. Employee is required to have visual acuity sufficient to perform activities such as preparing and analyzing data and figures; transcribing notes; viewing a computer terminal and extensive reading. Employee is required to have hearing sufficient to understand verbal instruction and answer telephones. Reliance Matrix will provide qualified employees with a reasonable accommodation in accordance with applicable law.

CORE VALUES

• Collaboration
• Compassion
• Empowerment
• Integrity
• Fun

The above description reflects the general details considered necessary to describe the principal responsibilities and functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent to this job.

The expected hiring range for this position is $57,800.00 - $78,040.00 annually. This expected hiring range covers only base pay and excludes any other compensation components such as commissions or incentive awards. The successful candidate’s starting base pay will be based on several factors including work location, job-related skills, experience, qualifications, and market conditions. These ranges may be modified in the future.

Work location may be flexible if approved by the Company.

What We Offer

At Reliance Matrix, we believe that fostering an inclusive culture allows us to realize more of our potential. And we can’t do this without our most important asset—you.

That is why we offer a competitive pay package and a range of benefits to help team members thrive in their financial, physical, and mental wellbeing.

Our Benefits

• An annual performance bonus for all team members
• Generous 401(k) company match that is immediately vested
• A choice of three medical plans (that include prescription drug coverage) to suit your unique needs. For High Deductible Health Plan enrollees, a company contribution to your Health Savings Account
• Multiple options for dental and vision coverage
• Company provided Life & Disability Insurance to ensure financial protection when you need it most
• Family friendly benefits including Paid Parental Leave & Adoption Assistance
• Hybrid work arrangements for eligible roles
• Tuition Reimbursement and Continuing Professional Education
• Paid Time Off – new hires start with at least 20 days of PTO per year in addition to nine company paid holidays. As you grow with us, your PTO may increase based on your level within the company and years of service.
• Volunteer days, community partnerships, and Employee Assistance Program
• Ability to connect with colleagues around the country through our Employee Resource Group program

Our Values

• Integrity
• Empowerment
• Compassion
• Collaboration
• Fun

EEO Statement

Reliance Matrix is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, sex, national origin, citizenship, age or disability, or any other classification or characteristic protected by federal or state law or regulation. We assure you that your opportunity for employment depends solely on your qualifications.