ADA Specialist

Matrix Absence Management, Inc.; Michigan; Hybrid; USD 32,800 - 78,040; Full time

Benefits offered by this job

Annual performance bonus

401(k) match

Medical plans (3 options)

HSA company contribution

Dental and vision coverage

Life & Disability Insurance

Paid Parental Leave

Hybrid work arrangements

Tuition Reimbursement

Paid Time Off

Volunteer days

Employee Resource Group

Job summary

Reliance Matrix is seeking a Workforce Accommodations Specialist to work with employees, healthcare providers, and employers to identify reasonable accommodations under ADAAA and related laws. This role involves confidential assessments, interactive processes, and close collaboration with HR and supervisors.

You will handle a caseload, coordinate with medical vendors, and ensure proper documentation while maintaining HIPAA protections.

Qualifications

• BS/BA in HR/ Vocational Rehabilitation or equivalent.
• Experience with RTW/Absence Management, ADA, FMLA.
• Analytical and attention to detail; strong communication.
• Independent work style with good organizational skills.

Responsibilities

• Assess accommodation requests and engage in interactive process with employees and supervisors.
• Review medical documentation to determine reasonable accommodations under ADAAA, state law, PWFA, and client requirements.
• Serve as primary contact for employees with disabilities and guide return-to-work processes.
• Manage a caseload of accommodation requests and coordinate with medical vendors.
• Maintain confidentiality and HIPAA compliance; document thoroughly.

Skills

Healthcare accommodations

Communication skills

Interpersonal skills

Confidentiality

Analytical skills

Independent work

Organizational skills

Education

BS/BA in HR or related field

Job description

Job Responsibilities and Requirements

KEY RESPONSIBILITIES *other duties as assigned* The Workforce Accommodations Specialist will work closely with the employee, healthcare provider and employer to explore accommodations that will assist the employee in performing the essential functions of their job. The Specialist reviews complex medical information for temporary and permanent accommodation requests; and works with the client to identify reasonable accommodations under the ADAAA, state law, PWFA and/or client requirements. Duties and Responsibilities: Conduct thorough and confidential assessments of accommodation requests, including reviewing medical documentation and engaging in an interactive process with employees and their supervisors/HR Partners. Serve as the primary point of contact for employees with disabilities, providing guidance and support in requesting and implementing reasonable accommodations. Manage a caseload of open accommodation requests. Facilitate the interactive process between the employee and their employer to determine the most effective accommodation. Engage with medical vendors to clarify and validate the request for accommodation. Review the essential job functions provided by the employer along with restrictions/limitations provided by the employee and their treating provider to confirm the employee can meet the essential functions with or without the accommodation(s) requested. Stay current on both State and Federal laws and regulations surrounding the ADA and other relevant legislation. Educate employees and HR on complicated aspects of return to work, accommodations, and complex case processes. Responsible and accountable for maintaining and protecting personal health information. Must maintain a high level of confidentiality and abide by HIPAA rules and regulations. Maintains accurate, detailed documentation. Collaborates with team members, client representatives, and management in identifying and implementing improvement opportunities. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES, AND/OR RELATED EXPERIENCE

*or equivalent experience gained from any combination of formal education, on-the-job training, and/or work and life experience*

• BS/BA in Human Resource Management, Vocational Rehabilitation, or equivalent work experience


• Experience in one or more of the following areas: RTW Services, Labor Relations, Absence Management, Disability Claim Management, Project Management


• Experience with ADA (Americans with Disabilities Act) and familiarity with FMLA (Family and Medical Leave Act)


• Analytical skills


• Attention to detail


• Sound facilitation skills


• Strong oral and written communication skills


• Ability to work independently


• Strong organizational skills, including the ability to prioritize work and multi-task

PHYSICAL REQUIREMENTS

Sitting for prolonged periods of time, frequently standing, walking distances up to one mile, bending, crouching, kneeling, reaching, occasionally lifting 25lbs., extensive typing, picking up and holding small objects, and otherwise using primarily the fingers rather than the entire hand. Employee is required to have visual acuity sufficient to perform activities such as preparing and analyzing data and figures; transcribing notes; viewing a computer terminal and extensive reading. Employee is required to have hearing sufficient to understand verbal instruction and answer telephones.

CORE VALUES

Collaboration Compassion Empowerment Integrity Fun

The above description reflects the general details considered necessary to describe the principal responsibilities and functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent to this job.

Work location may be flexible if approved by the Company.

The expected hiring range for this position is $57,800.00 - $78,040.00 annually. This expected hiring range covers only base pay and excludes any other compensation components such as commissions or incentive awards. The successful candidate’s starting base pay will be based on several factors including work location, job-related skills, experience, qualifications, and market conditions. These ranges may be modified in the future.

What We Offer

At Reliance Matrix, we believe that fostering an inclusive culture allows us to realize more of our potential. And we can’t do this without our most important asset—you.

We offer a competitive pay package and a range of benefits to help team members thrive in their financial, physical, and mental wellbeing.

Our Benefits:

• An annual performance bonus for all team members


• Generous 401(k) company match that is immediately vested


• A choice of three medical plans (that include prescription drug coverage) to suit your unique needs.


• For High Deductible Health Plan enrollees, a company contribution to your Health Savings Account


• Multiple options for dental and vision coverage


• Company provided Life & Disability Insurance to ensure financial protection when you need it most


• Family friendly benefits including Paid Parental Leave & Adoption Assistance


• Hybrid work arrangements for eligible roles


• Tuition Reimbursement and Continuing Professional Education


• Paid Time Off – new hires start with at least 20 days of PTO per year in addition to nine company paid holidays. As you grow with us, your PTO may increase based on your level within the company and years of service.


• Volunteer days, community partnerships, and Employee Assistance Program


• Ability to connect with colleagues around the country through our Employee Resource Group program

Values:

Integrity Empowerment Compassion Collaboration Fun

Reliance Matrix is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, sex, national origin, citizenship, age or disability, or any other classification or characteristic protected by federal or state law or regulation. We assure you that your opportunity for employment depends solely on your qualifications.

#LI-Remote #LI-MR1

Reliance Matrix delivers employee benefits, absence management and workforce productivity solutions through the financial stability of a top-rated insurance carrier, the agility and innovative spirit of a Third Party Administrator (TPA), and the daily commitment of thousands of team members across America. Where larger competitors offer size, we inspire confidence and long term engagement through integration, reliability and dedication to providing customized solutions. Reliance Matrix innovates and provides technology-driven absence and benefit solutions that enable employees and employers to manage time away from work. We help employers attract and retain valuable human capital through thoughtful, inclusive benefit programs delivered with care. We bring top-tier regulatory knowledge and cutting edge technology to help optimize workforce productivity and compliance. We offer a seamless member experience customized to each individual’s need and event. We integrate our solutions and expertise with leading HR technologies to ensure accuracy, efficiency and a superior customer experience. We are a proud member of the global Tokio Marine Group, one of the oldest, largest and most respected insurance organizations in the world. In the business hierarchy, human capital is the most precious of assets. Reliance Matrix delivers comprehensive, integrated solutions and services to attract, protect and help optimize an employer’s work force in a changing, challenging world.

LABOR LAW POSTER