Activities Coordinator

AppleOne Employment Services; San Rafael (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

AppleOne Employment Services in San Rafael, CA is seeking an Activities Coordinator who enjoys creating engaging programs and building relationships within a vibrant residential community. This contract/temporary role emphasizes organization, communication, and customer service to enhance residents’ quality of life.

The coordinator will plan events and outings, support resident communications, track attendance, and provide friendly front-desk support in a team-oriented environment that values

Qualifications

• Plan and coordinate resident activities, programs, events, trips, and outings.
• Create and distribute calendars, flyers, reminders, and activity communications.
• Maintain activity records, attendance tracking, vendor documentation, and PO support.
• Provide resident-facing support and assist with administrative and front desk needs.

Responsibilities

• Research, plan, promote, and implement a variety of resident activities, events, programs, trips, and outings.
• Collaborate with residents, staff, committees, vendors, and performers to align programming with resident interests.
• Prepare monthly activity calendars, weekly reminders, flyers, and event communications.
• Track attendance, maintain activity records, coordinate birthday celebrations, and manage activity-related documentation.
• Coordinate vendors, submit check requests, manage purchase orders, and support budget-related activity processes.
• Provide administrative, front desk, community event, safety meeting, and special project support as needed.

Skills

Relationship building

Organization

Communication

Customer service

Event planning

Multitasking

Microsoft Word

Excel

Outlook

Internet tools

Tools

Microsoft Word

Excel

Outlook

Internet tools

Job description

Job Summary

An Activities Coordinator opportunity is available in San Rafael, CA for a candidate who enjoys creating meaningful programs, building relationships, and supporting a vibrant residential community. This contract/temporary role is ideal for someone with strong organization, communication, and customer service skills who can help deliver engaging activities that enhance residents’ quality of life.

The Activities Coordinator will plan and promote events, coordinate outings, support resident communications, and serve as a friendly point of contact for activity-related needs. This is a rewarding opportunity to work in a people-focused environment with supportive leadership, collaborative staff, and a strong emphasis on resident engagement, teamwork, and community connection.

Key Responsibilities

• Research, plan, promote, and implement a variety of resident activities, events, programs, trips, and outings.
• Collaborate with residents, staff, committees, vendors, and performers to align programming with resident interests.
• Prepare monthly activity calendars, weekly reminders, flyers, and event communications.
• Track attendance, maintain activity records, coordinate birthday celebrations, and manage activity-related documentation.
• Coordinate vendors, submit check requests, manage purchase orders, and support budget-related activity processes.
• Provide administrative, front desk, community event, safety meeting, and special project support as needed.

Compensation and Benefits

• Pay rate: $29 per hour.
• Job type: Contract/temporary.
• Location: San Rafael, CA.
• Schedule may include occasional evenings and weekends for events, trips, and outings.

Required Qualifications and Skills

• Plan and coordinate resident activities, programs, events, trips, and community outings.
• Create and distribute calendars, flyers, reminders, and activity communications.
• Maintain activity records, attendance tracking, vendor documentation, and purchase order support.
• Provide resident-facing support and assist with administrative and front desk needs.
• 1 to 2 years of related experience preferred or experience in activities coordination, resident services, customer support, hospitality, or community programs.
• Experience creating and coordinating activities or programs for seniors is preferred.
• Strong interpersonal, organizational, and written and verbal communication skills.
• Ability to manage multiple activities, deadlines, and details in a busy community environment.
• Proficiency with Microsoft Word, Excel, Outlook, and internet-based tools.
• Ability to communicate clearly, patiently, and professionally with elderly residents, staff, vendors, and visitors.
• Ability to lift up to 15 lbs. and walk extensively throughout the community.
• Comfortable working in indoor office and community settings with frequent computer, phone, and in-person interaction.

Preferred Qualifications

• Prior experience in senior living, residential communities, property management, hospitality, recreation programming, or resident services.
• Experience coordinating vendors, performers, outings, transportation logistics, event materials, and activity budgets.
• A warm, service-oriented approach with a genuine interest in supporting resident engagement and quality of life.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.