Acquisitions Coordinator

Georgetown University; Washington (District of Columbia); Hybrid; USD 26,000 - 40,000; Full time

Benefits offered by this job

Hybrid work designations

Job summary

Georgetown University Law Library is seeking an Acquisitions Coordinator to manage daily acquisitions operations for materials in all formats, including firm orders, subscriptions, and standing orders. The role involves reviewing invoices, ensuring data accuracy, and supporting the Collection Development Committee with acquisitions analysis.

The Acquisitions Coordinator reports to the Head of Content Acquisitions and Management and maintains data integrity within the library services platform,

Qualifications

• High School Diploma.
• 3-5 years of library experience.
• Knowledge of standard library practices and procedures.
• Ability to work as part of a team in a complex and changing environment.
• Familiarity with spreadsheet, database, and cloud-based document storage applications.
• Strong oral, verbal, and written communication skills.

Responsibilities

• Manage day-to-day acquisitions operations for materials in all formats.
• Place and manage firm, subscription, and standing orders.
• Troubleshoot receiving issues and claim orders.
• Maintain acquisitions data and assist policy analysis.
• Serve as a source of acquisitions information to the Collection Development Committee.

Skills

Oral communication

Written communication

Teamwork

Attention to detail

Education

High School Diploma

Bachelor’s degree

Tools

Ex Libris Alma

Spreadsheet software

Database software

Cloud storage software

Job description

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Acquisitions Coordinator - Georgetown University - Law Library

Job Overview

The Acquisitions Coordinator is responsible for the day-to-day acquisitions operations in the Content Acquisitions and Management Department within the Law Library. Under the supervision of the Head of Content Acquisitions and Management, the Acquisitions Coordinator plays a significant role in maintaining the integrity and currency of the law library’s sizable collection. This position is primarily responsible for placing and managing all firm orders, subscriptions, and standing orders for materials in all formats, troubleshooting receiving issues, claiming orders not received in a timely manner, and communicating with vendors. This position ensures that resources are ordered and received in a timely manner, reviews vendor invoices for accuracy and receipt of material, guarantees that financial data is directed to the appropriate departments, and serves as a source of acquisitions information to the Collection Development Committee. Additionally, the Acquisitions Coordinator works to maintain the integrity of acquisitions data within the library services platform, assists the Head of Content Acquisitions and Management with analyzing policies and procedures and performs special projects as needed.

Work Interactions

This position has no direct reports, but fields questions from others in the department and the Law Library about issues related to the acquisition and receipt materials in all formats. As a member of the Collection Development Committee, this position provides practical acquisitions knowledge crucial to the group’s decision-making process.

Requirements and Qualifications

Required:

• High School Diploma
• 3-5 years of library experience.
• Knowledge of standard library practices and procedures.
• Ability to work as part of a team in a complex and changing environment.
• Familiarity with spreadsheet, database, and cloud-based document storage applications.
• Strong oral, verbal, and written communication skills.

Preferred:

• Bachelor’s degree.
• Understanding of library acquisitions functions and library services platforms.
• Knowledge of law and/or legal materials or legal publishers
• Experience with a library services platform, such as Ex Libris Alma.
• Flexibility to take on new responsibilities and projects as needed.

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projectedsalary or hourly pay range for this position which represents the full range of anticipated compensation is:

$19.20 - $28.70

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at [phone] or [e-mail].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown’s commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.