Acquisitions Coordinator

Georgetown University; United States; Hybrid; USD 55,016,000 - 82,237,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Retirement savings

Tuition assistance

Work‑life balance benefits

Employee discounts

Voluntary insurance options

Job summary

Georgetown University Law Library is seeking an Acquisitions Coordinator to manage day-to-day acquisitions operations, including orders, subscriptions, and standing orders for materials in all formats. The role ensures timely processing, accurate invoicing, and proper data handling within the library system.

Under the Head of Content Acquisitions and Management, you will troubleshoot receiving issues, communicate with vendors, and contribute to policy analysis and special projects while

Qualifications

• High school diploma required.
• 3–5 years of library experience.
• Knowledge of standard library practices and procedures.
• Ability to work as part of a team in a complex and changing environment.
• Familiarity with spreadsheet, database, and cloud-based document storage apps.
• Strong oral, verbal, and written communication skills.

Responsibilities

• Place and manage all firm orders, subscriptions, and standing orders for materials in all formats.
• Troubleshoot receiving issues and claim orders not received timely.
• Review vendor invoices for accuracy and receipt of materials.
• Ensure financial data is directed to the appropriate departments.
• Maintain acquisitions data within library systems and assist with policy analysis.
• Perform special projects as needed.

Skills

Communication skills

Team player

Software familiarity

Attention to detail

Education

High school diploma

Bachelor's degree

Tools

Ex Libris Alma

Job description

Acquisitions Coordinator – Georgetown University – Law Library

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Job Overview

The Acquisitions Coordinator is responsible for the day-to-day acquisitions operations in the Content Acquisitions and Management Department within the Law Library. Under the supervision of the Head of Content Acquisitions and Management, the Acquisitions Coordinator plays a significant role in maintaining the integrity and currency of the law library’s sizable collection. This position is primarily responsible for placing and managing all firm orders, subscriptions, and standing orders for materials in all formats, troubleshooting receiving issues, claiming orders not received in a timely manner, and communicating with vendors. This position ensures that resources are ordered and received in a timely manner, reviews vendor invoices for accuracy and receipt of material, guarantees that financial data is directed to the appropriate departments, and serves as a source of acquisitions information to the Collection Development Committee. Additionally, the Acquisitions Coordinator works to maintain the integrity of acquisitions data within the library services platform, assists the Head of Content Acquisitions and Management with analyzing policies and procedures and performs special projects as needed.

Work Interactions

This position has no direct reports, but fields questions from others in the department and the Law Library about issues related to the acquisition and receipt materials in all formats. As a member of the Collection Development Committee, this position provides practical acquisitions knowledge crucial to the group’s decision‑making process.

Requirements and Qualifications

Required:

• High School Diploma
• 3-5 years of library experience.
• Knowledge of standard library practices and procedures.
• Ability to work as part of a team in a complex and changing environment.
• Familiarity with spreadsheet, database, and cloud-based document storage applications.
• Strong oral, verbal, and written communication skills.

Preferred:

• Bachelor's degree.
• Understanding of library acquisitions functions and library services platforms.
• Knowledge of law and/or legal materials or legal publishers.
• Experience with a library services platform, such as Ex Libris Alma.
• Flexibility to take on new responsibilities and projects as needed.

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $19.20 - $28.70. Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Retirement savings
• Tuition assistance
• Work‑life balance benefits
• Employee discounts
• Voluntary insurance options

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

College Culture and Values

We’re a leading research university with a heart. Founded in the decade that the U.S. Constitution was signed, we’re the nation’s oldest Catholic and Jesuit university. Today we’re a forward‑looking, diverse community devoted to social justice, restless inquiry and respect for each person’s individual needs and talents. Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do. Watch this video to learn more. Learn how HR CARES for faculty and staff, nurturing an environment of mutual respect where imaginations flourish and ideas are realized to positively impact the world.

For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.