Acquisition Support

Tecolote; Melbourne, Northern (FL, KY); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Group Life Insurance

Short-Term Disability

Retirement Plan

Job summary

Tecolote Research, Inc. is seeking an experienced office Administrator to support the Space Access S1 Directorate at Patrick SFB, FL and Cape Canaveral, FL.

The role focuses on executive-level admin support, timekeeping, travel, and task management to ensure leadership is prepared to execute duties with high standards. Required seven years of government admin experience, teamwork ability, and an Active Secret security clearance.

Qualifications

• Seven years of government office administration experience required.
• Ability to work in a team and independently.
• Familiar with HQ staff packages (eSSS, buckslips, memoranda).
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook), MS Teams, TMT, DTS.

Responsibilities

• Maintain records, schedules, correspondence, timekeeping, and travel itineraries.
• Use TMT and email to retrieve/assign tasks; oversee task statuses.
• Track staff action items and report progress and deadlines.
• Monitor staff processing for Space Access personnel (military, civilian, contractor).
• Review staff packages for compliance with HQ instructions and guides.
• Manage/oversee MICT Assessment program for leadership.
• Provide admin/personnel support (Awards, Training, Evaluations, Staffing).

Skills

Office administration

MS Office

Security clearance

Team collaboration

Documentation

Education

High school diploma

Tools

MS Teams

TMT

DTS

Job description

Tecolote Research, Inc. is seeking an experienced, highly motivated, hands-on office Administrator to take on the duties of an Executive Administrator for Space Access S1 Directorate at Patrick SFB, FL and a Provisional Mission System Delta at Cape Canaveral SFS, FL, ensuring the Human Capital Directorate leadership is prepared to successfully execute the duties of the day. The Administrator establishes and maintains effective working relationships with the organization's internal and external stakeholders, thrives in a work environment with high expectations, and executes diverse work assignments while maintaining strict attention to detail.

Responsibilities

• Perform administrative tasks including maintaining records, schedules, and correspondence, timekeeping, and travel itineraries.
• Use NIPR & SIPR Task Management Tool (TMT) & e-mail to retrieve/assign tasks; is the primary task manager overseeing all tasks and the statuses.
• Monitor progress on staff action items, track progress against suspense deadlines, prepare periodic reports on action status and keep the principals aware of late, pending, new actions.
• Monitor and Track In and Out processing of all Space Access personnel: Military, Civilian, and Contractor.
• Preview staff packages and documentation to ensure compliance with standards set forth in HQ Operating Instructions and other related staff guides.
• Manages/oversees MICT Assessment program for the Director & Commander.
• Provide administrative/personnel support to team members as necessary. Primarily in areas of Awards and Decorations, Training, Annual Evaluations, and Manning/Staffing.

Skills Required

• A minimum of seven years of relevant government office administration or administrative experience is required; Air Force / Space Force related experience preferred.
• Applicant must be able to work in a team environment & complete task independently.
• Working familiarity with typical HQ staff packages and documentation to include Electronic Staff Summary Sheets (eSSS), "buckslips", memoranda, and official letter correspondence, and Air Force Tongue and Quill.
• Proficient in the use of MS office applications (Word, Excel, PowerPoint, Outlook) MS Teams, Task Management Tool (TMT), and Defense Travel System (DTS)
• Experience fostering stable and productive working relationships that communicate expectations and promote cooperation.
• Ability to adapt to rapidly adjust to changing work environments while maintaining high levels of performance and support.
• Air Force Personnel Experience is preferred: Civilian & Military personnel programs, Awards and Decorations, performance reports/appraisals.
• Air Force Unit Manning Document (UMD) Experience is desired.
• Active Secret Security clearance is required

Education

High school diploma required.

Full-Time

SecurityClearance

Entry-Level

On-site

We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes:

Health & Welfare

Company Paid

• Major Medical Insurance for employees and family members
• Dental Insurance for employees and family members
• Vision Insurance for employees (employee-paid for family members)
• Group Life Insurance
• Accidental Death and Dismemberment Insurance
• Travel Accident Insurance
• Long-Term Disability

Voluntary

• Short-Term Disability
• Supplemental Life Insurance
• Flexible Spending Account (pre-tax deferrals for health care expenses)

Retirement

• Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan. One-year entry waiting period and 5-year vesting. Core Funds available and a self-directed brokerage account option.
• Employee Stock Ownership Plan - 100% Company funded discretionary contribution. 100% vested after one-year entry waiting period.

Time Off

Tecolote's generous paid time off benefits give employees the flexibility they need to relax, recharge and take care of the unexpected.