Business Operations - Executive Administration

Tecolote Research, Inc.; Colorado Springs (CO); On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Employee Stock Ownership Plan

Pension Plan

Job summary

Tecolote Research, Inc. is seeking an Executive Administration professional to serve as the lead administrative partner for Mission Integration leadership. You will manage calendars, prepare briefing materials, and ensure timely task closures using TMT/ETMS while coordinating travel via the Defense Travel System.

The role requires DoD/USSF experience, strong MS Office skills, and an Active Secret clearance. This is a full-time on-site position with competitive benefits and growth opportunities.

Qualifications

• Experience supporting senior DoD or USSF leadership.
• Proficient with TMT/ETMS for task management and executive action tracking.
• Experience processing travel through the Defense Travel System (DTS).
• Bachelor’s degree from an accredited institution.
• Active Secret security clearance.

Responsibilities

• Lead administrative support for Mission Integration leadership and staff.
• Track, coordinate, and close organizational actions using TMT/ETMS.
• Provide executive-level reports and status updates.
• Coordinate leadership calendars, meetings, and events.
• Prepare correspondence, reports, and briefing materials.
• Coordinate travel via DTS including vouchers and reconciliation.
• Develop dashboards and metrics to support leadership decisions.
• Facilitate internal and external communications across organizations.
• Maintain organizational records in accordance with policies.
• Suggest process improvements to increase efficiency and effectiveness.
• Support special projects, inspections, and data calls.

Skills

TMT/ETMS

DTS

MS Office

Senior leadership support

Organizational skills

Independent worker

Active Secret clearance

Education

Bachelor’s Degree

Tools

TMT

ETMS

DTS

SharePoint

Microsoft Teams

Job description

Business Operations - Executive Administration

Tecolote is a trusted independent advisor providing consulting, analytics, and digital solutions to senior leadership and Federal government executives supporting the National Security mission. We are looking for motivated teammates who thrive in fast paced, dynamic settings and can help our customers tackle some of their most pressing challenges. At Tecolote, we’re committed to the success of our employees. We believe that a challenging environment and an enthusiastic culture, coupled with a comprehensive benefits package allow our employees to reach their full potential and attain their professional goals.

Responsibilities

• Serve as the lead administrative professional supporting Mission Integration leadership and staff.
• Manage, track, and coordinate organizational actions utilizing TMT and ETMS, ensuring timely responses and closure of taskers.
• Monitor task status, suspense dates, and action officer inputs; provide regular status updates and executive-level reports.
• Coordinate leadership calendars, meetings, conferences, and special events.
• Prepare, review, and maintain correspondence, reports, briefing materials, meeting minutes, and executive communications.
• Coordinate and process official travel arrangements through DTS, including authorizations, vouchers, and travel reconciliation.
• Develop and maintain tracking systems, dashboards, and metrics to support organizational performance and leadership decision-making.
• Facilitate internal and external communications across government, military, and contractor organizations.
• Support staff synchronization efforts, meeting preparation, agenda development, and action item tracking.
• Maintain organizational records, files, and administrative documentation in accordance with applicable policies and procedures.
• Provide recommendations to improve administrative processes, workflow efficiency, and organizational effectiveness.
• Support special projects, inspections, audits, and data calls as required.

Skills Required

• The ideal candidate possesses extensive experience supporting senior military, civilian, and contractor leadership within the Department of Defense (DoD), with demonstrated expertise in USSF operations, Task Management Tool (TMT)/Enterprise Task Management Software (ETMS), Defense Travel System (DTS), and Microsoft Office applications.
• This position supports critical Mission Integration activities and requires a highly organized professional capable of enabling leadership effectiveness, improving administrative efficiency, and ensuring successful execution of organizational priorities.
• Demonstrated experience supporting Department of Defense, United States Air Force, or United States Space Force organizations.
• Experience utilizing TMT and/or ETMS for task management and executive action tracking.
• Experience processing travel through the Defense Travel System (DTS).
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint.
• Strong organizational, communication, and customer service skills.
• Experience coordinating actions among multiple stakeholders while managing competing priorities and deadlines.
• Ability to work independently with minimal supervision in a fast-paced operational environment.
• Bachelor’s Degree (BA/BS) from an accredited institution.
• Active Secret Security Clearance.

Knowledge, Skills, and Abilities

• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple projects simultaneously while meeting strict deadlines.
• Strong analytical and problem-solving capabilities.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proven ability to operate effectively in a highly dynamic military and government environment.

Desired Qualifications

• Direct experience supporting USSF Headquarters, Field Commands, Deltas, Garrison organizations, or mission partner organizations.
• Experience supporting senior military officers (O-6 and above), GS-15, SES, or equivalent leadership.
• Experience developing executive dashboards, metrics, and organizational performance reports.
• Familiarity with DoD correspondence standards, records management, and administrative policies.
• Experience utilizing collaboration and knowledge management platforms such as SharePoint and Microsoft Teams.

Salary Range: $60,000 - $72,000/Year DOE

Education

High school diploma required.

Full-Time

SecurityClearance

Senior-Level

On-site

We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes:

Health & Welfare

Company Paid

• Major Medical Insurance for employees and family members
• Dental Insurance for employees and family members
• Vision Insurance for employees (employee-paid for family members)
• Group Life Insurance
• Accidental Death and Dismemberment Insurance
• Travel Accident Insurance
• Long-Term Disability

Voluntary

• Short-Term Disability
• Supplemental Life Insurance
• Flexible Spending Account (pre-tax deferrals for health care expenses)

Retirement

• Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan. One-year entry waiting period and 5-year vesting. Core Funds available and a self-directed brokerage account option.
• Employee Stock Ownership Plan - 100% Company funded discretionary contribution. 100% vested after one-year entry waiting period.

Time Off

Tecolote’s generous paid time off benefits give employees the flexibility they need to relax, recharge and take care of the unexpected.