Acquisition Support

Tecolote Research, Inc.; Melbourne (FL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Major Medical Insurance

Dental Insurance

Vision Insurance

Group Life Insurance

Travel Accident Insurance

Long-Term Disability

Short-Term Disability

Flexible Spending Account

Money Purchase Pension Plan

Employee Stock Ownership Plan

Job summary

Tecolote Research, Inc. seeks an experienced Executive Administrator to support Space Access S1 and Delta missions at Patrick SFB and Cape Canaveral.

The role requires meticulous tasking, records management, and liaison with HQ staff, ensuring readiness for day-to-day operations. Ideal candidates have seven+ years in government office administration, a current Active Secret clearance, and strong MS Office skills to manage documentation, eSSS submissions, and travel arrangements.

Qualifications

• Seven years of relevant government office administration experience required.
• Air Force / Space Force related experience preferred.
• Ability to work in a team and independently.
• Experience with HQ staff packages and official correspondence is desired.
• Active Secret Security clearance is required.

Responsibilities

• Maintain records, schedules, and correspondence; manage timekeeping and travel itineraries.
• Use task management tools to retrieve/assign tasks and monitor status.
• Track staff actions, suspense deadlines, and prepare progress reports.
• Manage in/out processing of Space Access personnel (military, civilian, contractor).
• Review staff packages for HQ compliance and guidance.
• Support Awards, Training, Evaluations, and Manning/ staffing activities.

Skills

Gov Admin Experience

Active Secret Clearance

MS Office Pro

HQ Documentation

DTS / TMT

Team Collaboration

Communication

Education

High School Diploma

Tools

MS Office

MS Teams

DTS

Task Management Tool (TMT)

eSSS / Buckslips

Job description

Tecolote Research, Inc. is seeking an experienced, highly motivated, hands-on office Administrator to take on the duties of an Executive Administrator for Space Access S1 Directorate at Patrick SFB, FL and a Provisional Mission System Delta at Cape Canaveral SFS, FL, ensuring the Human Capital Directorate leadership is prepared to successfully execute the duties of the day. The Administrator establishes and maintains effective working relationships with the organization's internal and external stakeholders, thrives in a work environment with high expectations, and executes diverse work assignments while maintaining strict attention to detail.

Responsibilities

• Perform administrative tasks including maintaining records, schedules, and correspondence, timekeeping, and travel itineraries.
• Use NIPR & SIPR Task Management Tool (TMT) & e-mail to retrieve/assign tasks; is the primary task manager overseeing all tasks and the statuses.
• Monitor progress on staff action items, track progress against suspense deadlines, prepare periodic reports on action status and keep the principals aware of late, pending, new actions.
• Monitor and Track In and Out processing of all Space Access personnel: Military, Civilian, and Contractor.
• Preview staff packages and documentation to ensure compliance with standards set forth in HQ Operating Instructions and other related staff guides.
• Manages/oversees MICT Assessment program for the Director & Commander.
• Provide administrative/personnel support to team members as necessary. Primarily in areas of Awards and Decorations, Training, Annual Evaluations, and Manning/Staffing.

Skills Required

• A minimum of seven years of relevant government office administration or administrative experience is required; Air Force / Space Force related experience preferred.
• Applicant must be able to work in a team environment & complete task independently.
• Working familiarity with typical HQ staff packages and documentation to include Electronic Staff Summary Sheets (eSSS), "buckslips", memoranda, and official letter correspondence, and Air Force Tongue and Quill.
• Proficient in the use of MS office applications (Word, Excel, PowerPoint, Outlook) MS Teams, Task Management Tool (TMT), and Defense Travel System (DTS)
• Experience fostering stable and productive working relationships that communicate expectations and promote cooperation.
• Ability to adapt to rapidly adjust to changing work environments while maintaining high levels of performance and support.
• Air Force Personnel Experience is preferred: Civilian & Military personnel programs, Awards and Decorations, performance reports/appraisals.
• Air Force Unit Manning Document (UMD) Experience is desired.
• Active Secret Security clearance is required

Education

High school diploma required.

Full-Time

SecurityClearance

Entry-Level

On-site

We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes:

Health & Welfare

Company Paid

• Major Medical Insurance for employees and family members
• Dental Insurance for employees and family members
• Vision Insurance for employees (employee-paid for family members)
• Group Life Insurance
• Accidental Death and Dismemberment Insurance
• Travel Accident Insurance
• Long-Term Disability

Voluntary

• Short-Term Disability
• Supplemental Life Insurance
• Flexible Spending Account (pre-tax deferrals for health care expenses)

Retirement

• Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan. One-year entry waiting period and 5-year vesting. Core Funds available and a self-directed brokerage account option.
• Employee Stock Ownership Plan - 100% Company funded discretionary contribution. 100% vested after one-year entry waiting period.

Time Off

Tecolote's generous paid time off benefits give employees the flexibility they need to relax, recharge and take care of the unexpected.