AP/AR Manager

Access Labs; Town of Florida (NY); On-site; USD 85,000 - 120,000; Full time

Job summary

Access Medical Laboratories seeks an experienced AP/AR Manager to oversee all accounts payable and receivable operations, ensuring accurate transactions, timely vendor payments, and compliant processes. This role collaborates with Finance, Operations, Sales, and other departments to support reporting and business objectives.

The ideal candidate has a BS in accounting or related field, 5+ years in accounting with management experience, strong ERP and Excel skills, and knowledge of GAAP.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of accounting experience, including at least 2 years in a supervisory or management role.
• Strong knowledge of accounts payable, accounts receivable, reconciliations, and general accounting principles.
• Experience with ERP/accounting systems such as Oracle, NetSuite, SAP, or similar platforms.
• Advanced proficiency with Microsoft Excel and Microsoft Office Suite.
• Strong analytical, organisational, and problem-solving skills.
• Excellent communication and leadership abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• CPA or CMA certification preferred but not required.
• Knowledge of GAAP, internal controls, and audit procedures.
• Experience with process automation and workflow improvements.
• Experience working in healthcare, laboratory, or regulated industries preferred.
• Experience supporting treasury, cash management, or banking activities preferred.

Responsibilities

• Manage the full-cycle accounts payable process, including invoice review, coding, approvals, and payment processing.
• Ensure accurate and timely payments to vendors and suppliers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain strong vendor relationships and support payment term negotiations when appropriate.
• Monitor AP aging and identify opportunities to improve cash flow management.
• Oversee customer invoicing, payment processing, and account reconciliation.
• Monitor outstanding receivables and coordinate collection efforts.
• Resolve billing issues and customer payment disputes.
• Review AR aging reports and implement strategies to reduce outstanding balances.
• Ensure accurate and timely application of customer payments.
• Prepare AP/AR reconciliations during month-end and year-end close processes.
• Assist with financial reporting, audits, and internal control activities.
• Monitor compliance with accounting policies and procedures.
• Analyze financial metrics and recommend process improvements.
• Support cash flow forecasting and working capital management.
• Assist with banking activities, cash management, and treasury-related processes.
• Supervise, train, and mentor AP/AR staff.
• Establish performance expectations and support employee development.
• Develop and improve departmental procedures, workflows, and efficiencies.
• Collaborate with Finance, Procurement, Sales, and Operations teams to support business goals.

Skills

Accounts payable

Accounts receivable

GAAP knowledge

Excel

Leadership

Communication

Cash flow analysis

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

ERP systems (Oracle/NetSuite/SAP)

Job description

Access Medical Labs is one of the largest specialty diagnostic labs in the country, using 50% less blood and delivering next-day results. We offer a comprehensive test menu—from routine panels to advanced biomarkers—across blood, saliva, and urine, performing over 1,000 tests under one roof. Our ultra-automated facilities, spanning over 55,000 sq. ft., are powered by the most cutting-edge diagnostic technology and innovative lab logistics available.

Since 2003, we’ve been committed to delivering a truly exceptional client experience backed by precise and reliable testing. Every innovation we pursue is driven by one purpose: making personalized medicine more practical and accessible.

Company culture is the foundation of Access Medical Laboratories. We continue to attract mission-driven and goal-oriented professionals to our organization, where each individual and team is recognised for their accomplishments. We place a significant amount of value on teamwork and mentorship, enabling each individual to consistently grow and develop. At Access, each team member has a sense of belonging, family, and community. We enjoy coming to work every day in an environment where people feel empowered, understanding that each team member plays a significant role in providing peace of mind to patients nationally.

Job Summary:

The AP/AR Manager is responsible for overseeing the organisation’s accounts payable and accounts receivable operations, ensuring accurate financial transactions, timely vendor payments, effective collections, and compliance with company policies and accounting standards.

This role manages daily accounting operations, supports cash flow management, leads process improvement initiatives, and partners closely with Finance, Operations, Sales, and other departments to support accurate financial reporting and business objectives.

Job Responsibilities:

Accounts Payable

• Manage the full-cycle accounts payable process, including invoice review, coding, approvals, and payment processing.
• Ensure accurate and timely payments to vendors and suppliers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain strong vendor relationships and support payment term negotiations when appropriate.
• Monitor AP aging and identify opportunities to improve cash flow management.

Accounts Receivable

• Oversee customer invoicing, payment processing, and account reconciliation.
• Monitor outstanding receivables and coordinate collection efforts.
• Resolve billing issues and customer payment disputes.
• Review AR aging reports and implement strategies to reduce outstanding balances.
• Ensure accurate and timely application of customer payments.

Financial Management & Treasury Support

• Prepare AP/AR reconciliations during month-end and year-end close processes.
• Assist with financial reporting, audits, and internal control activities.
• Monitor compliance with accounting policies and procedures.
• Analyze financial metrics and recommend process improvements.
• Support cash flow forecasting and working capital management.
• Assist with banking activities, cash management, and treasury-related processes.

Leadership & Team Management

• Supervise, train, and mentor AP/AR staff.
• Establish performance expectations and support employee development.
• Develop and improve departmental procedures, workflows, and efficiencies.
• Collaborate with Finance, Procurement, Sales, and Operations teams to support business goals.

Qualifications & Skills:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of accounting experience, including at least 2 years in a supervisory or management role.
• Strong knowledge of accounts payable, accounts receivable, reconciliations, and general accounting principles.
• Experience with ERP/accounting systems such as Oracle, NetSuite, SAP, or similar platforms.
• Advanced proficiency with Microsoft Excel and Microsoft Office Suite.
• Strong analytical, organisational, and problem-solving skills.
• Excellent communication and leadership abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• CPA or CMA certification preferred but not required.
• Knowledge of GAAP, internal controls, and audit procedures.
• Experience with process automation and workflow improvements.
• Experience working in healthcare, laboratory, or regulated industries preferred.
• Experience supporting treasury, cash management, or banking activities preferred.