ACE Administrative & Programs Assistant

Loyola High School; Los Angeles (CA); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Life insurance

Job summary

Loyola High School in Los Angeles seeks an Administrative Assistant for the Academic Center for Excellence (ACE). You will provide executive-level support to the Head of ACE, manage calendars, generate reports, reconcile budgets, and handle IT/Facilities needs.

You will also coordinate the After School Tutoring and Mentoring Program and assist with campus exams and accommodations. The role requires advanced MS Office/Google Suite skills, ability to design promotional materials (Canva), and

Qualifications

• Bachelor’s degree preferred.
• 2+ years of professional administrative or operations experience required.
• Experience supporting a department head in an academic environment is a plus.

Responsibilities

• Provide high-level administrative support to the Head of ACE, including calendar management, reports, and handling helpdesk requests.
• Manage day-to-day office operations and filing systems.
• Design promotional materials for ACE (flyers, handouts).
• Oversee After School Tutoring/Mentoring Program logistics.
• Assist with PowerSchool and attendance tasks.
• Coordinate accommodations for finals and testing periods.
• Support events in evenings/weekends and host visiting professionals.

Skills

Multitasking

Attention to detail

Communication

Discretion

Professionalism

Technology adaptability

Admin support

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Canva

Job description

Loyola High School in Los Angeles seeks an Administrative Assistant for the Academic Center for Excellence (ACE). You will provide executive-level support to the Head of ACE, manage calendars, generate reports, reconcile budgets, and handle IT/Facilities needs.

You will also coordinate the After School Tutoring and Mentoring Program and assist with campus exams and accommodations. The role requires advanced MS Office/Google Suite skills, ability to design promotional materials (Canva), and