Accounts Payable Manager

Day & Zimmermann; Philadelphia (Philadelphia County); Hybrid; USD 107,000 - 161,000; Full time

Job summary

Day & Zimmermann in Philadelphia is seeking an Accounts Payable leader to manage the AP department for US, Canada, and UK operations. You will oversee vendor payables, travel/expense, 1099s, and staff of 12–15, driving efficient invoice processing and end-to-end controls via SAP. This hybrid role requires on-site office three days per week.

Qualifications

• Bachelor’s Degree in Accounting or Management required.
• 7+ years in accounts payable or related field required.
• Strong leadership and supervisory skills required.
• Experience with SAP, Concur, and MS Office preferred.

Responsibilities

• Lead, guide, mentor direct reports and monitor overall activities and performance of the accounts payable operation.
• Monitor current trends and laws and modify processes to comply with regulations related to AP, travel expenses, and 1099 reporting.
• Liaise with contractors, vendors and internal teams to resolve issues and drive improvements.
• Oversee P-card and Travel Card Programs within Concur and Works, ensuring timely reconciliation and policy compliance.
• Identify areas for efficiency improvements and collaborate with IT, Tax, and finance teams to implement solutions.
• Comply with Data Privacy policies and protect data integrity and confidentiality.

Skills

Accounts Payable

T&E processes

Leadership

SAP

Concur

MS Office

Analytical

Communication

Education

BA/BS in Accounting or Management

Tools

SAP

Concur

Microsoft Excel

MS Office Suite

Job description

About Day And Zimmermann

When you’ve been around for more than a century, you know a thing or two! At Day & Zimmermann, we take our lifetime of experience and make things better! Our 37,000+ employees help bring big ideas to life every day. We’re pushing the boundaries of innovation in construction & engineering, operations & maintenance, staffing, and security & defense. And that’s not all. Did we mention that we have 900+ worldwide locations with $3 billion USD in annual revenue? Come join our in on purpose – We put people to work, we protect American freedoms, and we help our customers power and improve the world. We do what we say. http://www.dayzim.com

About Day And Zimmermann

When you’ve been around for more than a century, you know a thing or two! At Day & Zimmermann, we take our lifetime of experience and make things better! Our 37,000+ employees help bring big ideas to life every day. We’re pushing the boundaries of innovation in construction & engineering, operations & maintenance, staffing, and security & defense. And that’s not all. Did we mention that we have 900+ worldwide locations with $3 billion USD in annual revenue? Come join our in on purpose – We put people to work, we protect American freedoms, and we help our customers power and improve the world. We do what we say. http://www.dayzim.com

Job Summary

Manage Accounts Payable department - in support of business and staff units operating in the United States, Canada and UK. This position has approximately 3 to 4 direct reports and a total staff of approximately 12 to 15 comprised of a mixture of exempt and non-exempt employees. Responsible for oversight of AP functions including vendor payables, union fringe payments, employee expenses, independent contractors, suppliers, p-card and travel card programs and 1099 processing. Provide leadership aimed at efficient and effective processing of invoices and expense reports driven by metrics. Enable Cash Management and facilitate greater end to end controls to drive transactions through SAP to the fullest extent.

This role is hybrid, reporting three days per week to the office in Philadelphia.

Responsibilities

• Lead, guide, give direction and mentor direct reports and monitor overall activities and performance of the accounts payable transactional operation. Develop, train and monitor performance of staff.
• Monitor current trends and laws and modify processes and procedures as necessary to comply with local, state, federal and international regulations related to accounts payable, travel expenses and independent contractors and 1099 reporting. Ensure sound accounting principles are in place.
• Liaise with contract employees, vendors, suppliers and independent contractors as necessary to resolve issues, and assist with issues escalated from direct reports. Liase with business and staff unit employees and build mutually beneficial relationships. Work together with them to identify areas for process and procedural improvements and resolve issues as necessary.
• Oversee P-card and Travel Card Programs within Concur and Works. Ensure reconciliation is completed timely and all policies and procedures are being adhered to. Continue to identify areas for improvement within Concur and implement throughout the company to it's full extent. Ensure all employees are trained on expense reporting and card policies and procedures.
• Identify areas for improvement and higher efficiency and partner with appropriate BSO staff members, Corp COEs (IT, Finance, Tax, etc), and vendors to research, develop and implement solutions. Maintain departmental metrics to establish benchmarks and identify if process and procedural changes are achieving the expected efficiencies.
• Comply with and administer Data Privacy policies, principles and procedures. Maintains customer and employee confidence and protects operations by ensuring the minimal, secure, approved, responsible, and confidential handling of data, as well as breach notification.

KSAs (Knowledge, Skills, And Abilities)

• Expert in Accounts Payable and T&E processes and procedures with high process orientation and metrics driven. Experience administering company paid P-card and Travel Card Programs
• Proven analytical ability for problem resolution and risk mitigation tactics
• Proven leadership and supervisory skills
• Working knowledge of SAP, Concur and Microsoft Office Suite
• Excellent verbal and written communication skills and customer service attitude and accumen

Minimum Qualifications

• Bachelor’s Degree in Arts/Sciences (BA/BS) in an Accounting or Management field Required
• 7+ years in accounts payable or related field Required

In compliance with this state's pay transparency laws, the salary range for this role is $107,200 - $160,800. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

Essential Functions

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery)
• Manual Dexterity (e.g., picking, pinching, typing, or other working that uses the fingers)
• Grasping (e.g., use of hand to apply pressure)
• Reaching (e.g., reaching the arms or legs in any direction)
• Lifting motion or lifting objects more than 0 pounds
• Hearing
• Repetitive motions of any part of the body
• Talking
• Capacity to think, concentrate and focus over long periods of time
• Ability to write complex documents in the [English] language
• Ability to read complex documents in [English] language
• Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)
• Capacity to reason and make sound decisions
• Ability to regularly perform all job functions at Company’s office or work site

Diversity, Inclusion & Equal Employment Opportunity

Day & Zimmermann is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status and disability status. Day & Zimmermann is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email [e-mail], and please specify which position you are interested in, including job title and location.