HR & Payroll Administrator (remote)

Human Services Research Institute; Cambridge (MA); Remote; USD 57,000 - 75,000; Full time

Benefits offered by this job

Remote work stipend

Education assistance program

10 paid holidays

Job summary

Human Services Research Institute (HSRI) is seeking a full-time HR & Payroll Administrator. This role supports day-to-day HR and payroll operations across the organization, ensuring compliance with multistate regulations and payroll tax requirements.

The position offers remote work with an option to work from the Cambridge, MA office, and requires experience with HRIS/payroll systems and strong Excel skills. We value confidentiality and thorough compliance practices.

Qualifications

• Associate or bachelor’s degree in human resources, business administration, accounting, finance, or a related field preferred
• Minimum of 3–5 years of experience in payroll administration, HR operations, or employment compliance
• Experience processing payroll for employees working in multiple states
• Knowledge of federal, state, and local employment laws and payroll tax regulations
• Experience managing state employer registrations and payroll tax accounts
• Working knowledge of wage and hour laws, FLSA, state leave laws, and employment compliance requirements
• Experience with HRIS and payroll systems such as ADP, Paylocity, UKG, Paycom, Paychex, Workday, or similar platforms
• Strong proficiency in Microsoft Excel and Microsoft Office Suite

Responsibilities

• Support HR and payroll compliance with federal, state, and local payroll tax regulations affecting multistate employees
• Manage employer registrations for new states and local tax jurisdictions
• Support payroll processing by reviewing employee data, payroll changes, timecard submissions, and payroll documentation
• Coordinate with payroll providers and government agencies regarding tax notices, account updates, and compliance matters
• Support HR operational functions, including benefits administration, employee records, and HR systems
• Support annual compliance reporting and required government filings
• Assist with updates to policies and procedures based on regulatory changes
• Document standard operating procedures related to HR and payroll compliance
• Perform other HR- and payroll-related duties as assigned

Skills

Payroll processing

HR operations

Compliance knowledge

Multistate payroll

Excel

Education

Associate or bachelor’s degree in HR/related field

Tools

ADP

Paylocity

UKG

Paycom

Paychex

Workday

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR & Payroll Administrator (remote)

Full Time Human Services Research Institute, Cambridge, MA, US

Human Services Research Institute (HSRI) is seeking a full-time HR & Payroll Administrator. This role is responsible for supporting the Human Resources and Finance departments by ensuring compliance with multi-state employment regulations, payroll tax requirements, and labor laws. This role manages state employer registrations, payroll tax compliance, employee payroll administration, and payroll processing support while maintaining accurate employee records and ensuring adherence to federal, state, and local employment regulations. This position assists with special projects related to HR operations, compliance, and payroll process improvements.

Who We Are

Human Services Research Institute (HSRI) is a nonprofit organization that conducts research and evaluation to improve health and human service systems. We work at the local, state, and federal levels. Our goal is to help public agencies understand and demonstrate the real-world impact of the services they provide, helping them transform their policies and practice to improve outcomes. Our teams have an unwavering commitment to envisioning equitable policies and solutions that create a stronger society for us all.

HSRI is an equal opportunity employer and is committed to building a diverse team, bringing as many possible perspectives as possible to bear on services that can profoundly affect people’s health and well‑being by addressing social determinants of health. We are committed to building an inclusive environment where people of all backgrounds can come to do their best work.

What We’re Looking For

We are looking for an individual to support day-to-day HR and payroll operations. This role offers an opportunity to contribute to well‑organized, compliant, and employee‑centered HR and payroll practices across the organization.

Responsibilities

• Support HR and payroll compliance with federal, state, and local payroll tax regulations affecting multistate employees
• Manage employer registrations for new states and local tax jurisdictions
• Support payroll processing by reviewing employee data, payroll changes, timecard submissions, and payroll documentation
• Coordinate with payroll providers and government agencies regarding tax notices, account updates, and compliance matters
• Support HR operational functions, including benefits administration, employee records, and HR systems
• Support annual compliance reporting and required government filings
• Assist with updates to policies and procedures based on regulatory changes
• Document standard operating procedures related to HR and payroll compliance
• Perform other HR- and payroll-related duties as assigned

Minimum Qualifications

• Associate or bachelor’s degree in human resources, business administration, accounting, finance, or a related field preferred
• Minimum of 3–5 years of experience in payroll administration, HR operations, or employment compliance
• Experience processing payroll for employees working in multiple states
• Knowledge of federal, state, and local employment laws and payroll tax regulations
• Experience managing state employer registrations and payroll tax accounts
• Working knowledge of wage and hour laws, FLSA, state leave laws, and employment compliance requirements
• Experience with HRIS and payroll systems such as ADP, Paylocity, UKG, Paycom, Paychex, Workday, or similar platforms
• Strong proficiency in Microsoft Excel and Microsoft Office Suite
• Excellent organizational skills with strong attention to detail
• Ability to prioritize multiple deadlines in a fast‑paced environment
• Strong analytical and problem‑solving skills
• Excellent written and verbal communication skills
• Ability to maintain strict confidentiality and exercise sound judgment

Desired Qualifications

• Experience supporting organizations with employees in multiple states
• Experience implementing or improving payroll and HR processes

Location

This is a remote position with an option to work from our Cambridge, MA, office, which is accessible by public transportation. HSRI does not permit remote work arrangements based in the U.S. Virgin Islands, Puerto Rico, and outside the United States. Must have unrestricted authorization to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

Hours

• Full-time, Monday-Friday, 40 hours per week
• This position allows flexibility in core hours

Additional Information

HSRI offers a comprehensive benefits package which includes:

• Health
• Short- and long-term disability
• Life Insurance
• Flexible spending accounts
• Education assistance program
• 10 paid holidays
• Remote work stipends (e.g., home office improvements, internet/mobile services)

Salary Range

$57,200- $75,000

Pay is commensurate with skills and experience.

HSRI is committed to pay equity in providing employees with equal pay for equal work and carefully considers a wide range of compensation factors, including, but not limited to, prior experience, education, certification(s), license(s), skills, expertise, location, internal equity, and other factors that are job-related and consistent with the organization’s needs. Our offer of employment takes into consideration total compensation, including benefits.

For more information on HSRI, please visit www.hsri.org .