Accounts Receivable Specialist - PTO & 401k Match

Landmark Construction & Emergency Services; Memphis (TN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401k company match

6 paid holidays

Medical/Dental/Vision/Supplemental Ins

Company will pay for training and cert

PTO

Job summary

Landmark Construction is seeking an Accounts Receivables Coordinator to join our office team in Memphis. You will maintain accurate receivable balances, apply customer payments, monitor aging, collect past-due balances, and resolve billing discrepancies.

You will prepare and post payments, assist with invoicing, review aging reports, contact customers and insurers, and ensure accurate documentation. Collaborative with estimators and project coordinators, you’ll help manage credits, write-offs,

Qualifications

• 2–3 years of accounts receivable experience.
• Proficiency with Microsoft Excel (sorting, filtering, lookup functions and pivot tables).
• Strong attention to detail and the ability to manage competing priorities and recurring deadlines.
• Clear, professional written and verbal communication skills.
• Ability to work independently, exercise sound judgement, and escalation, appropriately.

Responsibilities

• Prepares, posts, verify, and records customer payments and transactions related to accounts receivable.
• Assist with creating and submitting invoices for customers.
• Review accounts receivable aging reports regularly and maintain documented collection plans for past-due accounts.
• Contact customers, insurance companies, and mortgage companies by phone and email to collect outstanding balances, confirm payment commitments, and resolve payment delays.
• Record collection activity, customer communications, disputes, and promised payment dates accurately and consistently.
• Process and apply customer payments, including checks, ACH payments, wire transfers, and credit card payments, to the correct customer, invoice and company.
• Research and resolve unapplied cash, short payments, overpayments, deductions, duplicate payments, and other account discrepancies.
• Reconcile customer accounts and investigate differences between customer records and company records.
• Work with Estimators and the Coordinators to resolve billing disputes.
• Provide management with aging reports, collection updates, dispute summaries, and other requested accounts receivable information.
• Maintain supporting documentation and follow established approval requirements for credits, adjustments, write-offs, and refunds.
• Run quarterly commissions for Estimators and Project Managers
• Assist with other accounting projects as needed.

Skills

Accounts receivable

Excel proficiency

Attention to detail

Communication skills

Independent work

Education

High school diploma or equivalent

Associates or Bachelor's degree in accounting/finance or related field (preferred)

Job description

Landmark Construction is seeking an Accounts Receivables Coordinator to join our office team in Memphis. You will maintain accurate receivable balances, apply customer payments, monitor aging, collect past-due balances, and resolve billing discrepancies.

You will prepare and post payments, assist with invoicing, review aging reports, contact customers and insurers, and ensure accurate documentation. Collaborative with estimators and project coordinators, you’ll help manage credits, write-offs,