Accounts Receivable Specialist - Part-Time (20-25 hours/week)

Sewickley Academy; Sewickley (Allegheny County); On-site; USD 34,000 - 41,000; Part time

Job summary

Sewickley Academy in Sewickley, PA, is seeking an Accounts Receivable Specialist for a part-time on-site role. You will create and process invoices, apply payments, and generate statements while ensuring accurate posting and cash flow.

Ideal candidates have 1–3 years of AR experience with QuickBooks Online, strong Excel skills, and excellent communication. Join a team focused on reliable billing, timely collections, and collaboration with campus operations.

Qualifications

• Associate's degree required; a Bachelor's degree is preferred.
• 1–3 years of accounts receivable experience with QuickBooks Online.
• Proficiency in MS Office, especially Excel and Word.
• Strong communication and problem-solving abilities.

Responsibilities

• Create and process customer invoices per billing schedules.
• Apply customer payments to correct accounts with high detail.
• Generate statements, reminders, and follow-ups to facilitate payments.
• Monitor AR aging to identify potential concerns.
• Assist with month-end close and cash deposit reconciliations.
• Coordinate with transportation/vendor billing liaison.
• Maintain confidentiality of sensitive information.

Skills

Customer communication

Problem solving

Attention to detail

Education

Associate's degree

Bachelor's degree preferred

Tools

QuickBooks Online

MS Office (Excel & Word)

Job description

About Sewickley Academy

Distinguished by its rigorous academics, outstanding faculty, and highly motivated student body, Sewickley Academy is Pittsburgh’s longest-standing coeducational independent Junior Pre-Kindergarten-12 day school. Our mission is to elevate knowledge, character, and community through an intentionally extraordinary and innovative education. At the Academy, every student is encouraged to explore their passions and excel while embracing their authentic selves. With the recent completion of state-of-the-class computer science and robotics classrooms and new athletic facilities, the Academy is poised for the continued expansion of our STEM and athletic programs. We believe strongly in the importance and value of a well-rounded education in academics, the arts, athletics, and community service. Our faculty and staff from all departments and divisions work together to create an environment of encouragement and support by inspiring students to reach their goals and develop a love of learning.

Job Description

The Accounts Receivable Specialist is responsible for maintaining accuracy in all areas of accounts receivable operations, overseeing and processing incoming payments, and ensuring incoming revenue is secured properly through the accurate verification and posting of receipts.

We are seeking a reliable team member for a part-time role. The successful candidate must be available to work a fixed schedule with the same hours each week. This is an in-office position, and all work must be performed on-site. Remote work is not available.

Duties And Responsibilities

• Create and process customer invoices in adherence to billing schedules
• Apply, with high level of detail, customer payments to correct accounts
• Generate statements, reminders, and follow-up correspondence to facilitate payments
• Monitor accounts receivable aging report to proactively identify potential concerns
• Assist with month-end close with preparation of cash deposit reconciliations
• Manage the collections process, including follow-up calls on delinquent accounts
• Collaborate with Advancement to reconcile fundraising cash deposits
• Oversee scheduling and logistics for student transportation, including daily routes, field trips, and extracurricular activities
• Serve as the primary contact for transportation vendors, parents, and staff, addressing transportation needs and concerns
• Act as billing liaison between Sewickley Academy and Metz Culinary Management our outsourced dining vendor
• Maintains the confidentiality of sensitive information

Qualifications

• Minimum of an Associate's degree, Bachelor's preferred
• 1-3 years of experience required with Quickbooks Online, specifically with accounts receivable processes
• Strong understanding of accounts receivable processes
• Proficiency with MS Office - Excel and Word
• Experience with customer service and client communication
• Excellent communication and problem-solving skills

Compensation

This is a part-time, non-benefit-eligible position with a pay range of $25-$30 per hour, depending on qualifications and experience.

Why Pittsburgh?

Pittsburgh is a vibrant, mid-sized city known for its affordability, convenience, and strong sense of community. Set at the confluence of three rivers and surrounded by rolling hills, it offers the energy of city living with easy access to parks, trails, and outdoor recreation.

The region is a national hub for healthcare, technology, education, and research, and is home to world-class institutions such as Carnegie Mellon University, Duquesne University, and the University of Pittsburgh. A strong economy, growing startup culture, and established cultural institutions foster a collaborative and innovative professional environment.

Residents value the area’s excellent public and independent schools, attainable homeownership, and high quality of life. With its distinct neighborhoods, thriving food and arts scene, passionate sports culture, and welcoming spirit, Pittsburgh is a place where people quickly feel at home and choose to stay.

Sewickley Academy is committed to having a community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the Academy does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class.