Accounts Receivable Manager

Springside Chestnut Hill Academy; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

Springside Chestnut Hill Academy seeks an Accounts Receivable Manager to lead tuition billing and collections, reporting to the Chief Financial Officer. The role collaborates with the FACTS platform and other school offices to ensure accurate revenue and cash flow.

You'll manage accounts receivable analysis, coordinate with financial aid and admissions, and communicate with families about payments, schedules, and past-due accounts, contributing to healthy financial operations.

Qualifications

• Bachelor's Degree in accounting or related field, from an accredited college or university.
• Three to five years of experience in an educational or financial work environment.
• Demonstrated ability in programs and systems for the collection of fees, preferably in the Pre-K to 12 school environment.
• Strong organizational and data management skills.
• Well-developed interpersonal, written, and verbal communication skills, including communicating effectively with all constituents in a school community, including parents, students, and co-workers.
• Advanced facility with computer technology and software, including Google Suite and Microsoft Excel.
• Adaptability, honesty, self-reliance, teamwork, dependability, flexibility, willingness to listen and learn, work ethic, determination, persistence, problem-solving, and loyalty are essential; ability to manage a fast-paced, dynamic work environment.
• Demonstrated sensitivity, knowledge, and understanding of the diverse backgrounds of community members with a continuous focus on healthy relationship building.
• Demonstrated deep understanding of cultural competency skills and enthusiasm for issues of diversity, inclusivity, and multiculturalism.

Responsibilities

• Collaborate with the Controller on AR processes and year-end schedules.
• Enter charges/credits in FACTS and reconcile with the general ledger.
• Analyze AR, tuition revenue, financial aid, and tuition remission.
• Coordinate contracts for admissions and financial aid with Admissions.
• Communicate with families about payments and collections; liaise with collection agency.
• Post payroll deductions for tuition with HR.
• Maintain cafeteria payments system and respond to parent inquiries.
• Support net revenue reporting with the Director of Financial Aid.
• Perform other duties as assigned by CFO.

Skills

Communication

Organizational skills

Problem-solving

Teamwork

Data management

Education

Bachelor's Degree in accounting

Tools

Google Suite

Microsoft Excel

FACTS tuition system

Job description

Position Purpose

We are seeking an Accounts Receivable Manager (ARM) to join our team for an immediate start. The ARM is responsible for all aspects of tuition billing and collection and reports to the Chief Financial Officer. This individual will be an ethical, collaborative professional with a team approach to problem-solving and the proven communication and planning skills necessary to collaborate productively with the community. The Accounts Receivable Manager also coordinates the deposit of other cash and checks with the Controller. Because this is a critical vacancy, we are fast-tracking our hiring process and will be reviewing applications on a rolling basis.

Essential Functions

• Works with the Controller on all accounting functions relating to accounts receivable activities, including journal entries, reconciliation of general ledger accounts, and preparation of accounting schedules as required for external audits.
• Liaises with FACTS, which currently handles payment plans (or other tuition collection platforms). Enters all charges and credits and reconciles the FACTS database to the school's database system and G/L.
• Enters incidental charges into FACTS.
• Provides analysis and reconciliation of accounts receivable, tuition revenue, financial aid, and tuition remission.
• Reconciles, in conjunction with the Admissions and Enrollment office, all contracts for admissions and financial aid.
• Communicates with families about payments, missed payments, and payment schedules. Works on collecting past-due accounts. Works with the school's collection agency.
• Updates Enrollment Contract content.
• Works with the Development Department on the awarding of EITC and OSTC funds.
• Works with the Children's Scholarship Fund and records scholarship awards.
• Coordinates employee payroll deductions for tuition and communicates that information to the Human Resources Department.
• Records miscellaneous non-tuition payments in the G/L system.
• Keeps the cafeteria database up-to-date. Works with Dining Hall to manage the online payment system. Answers parent questions about account setup. Contacts parents for replenishments. Reconciles the cafeteria system with G/L.
• Coordinates with the Director of Financial Aid for net revenue reporting.
• Other duties as assigned by the Chief Financial Officer.

Qualifications

• Bachelor's Degree in accounting or related field, from an accredited college or university.
• Three to five years of experience in an educational or financial work environment.
• Demonstrated ability in programs and systems for the collection of fees, preferably in the Pre-K to 12 school environment.
• Strong organizational and data management skills.
• Well-developed interpersonal, written, and verbal communication skills, including communicating effectively with all constituents in a school community, including parents, students, and co-workers.
• Advanced facility with computer technology and software, including Google Suite and Microsoft Excel.
• Adaptability, honesty, self-reliance, teamwork, dependability, flexibility, willingness to listen and learn, work ethic, determination, persistence, problem-solving, and loyalty are essential; ability to manage a fast-paced, dynamic work environment.
• Demonstrated sensitivity, knowledge, and understanding of the diverse backgrounds of community members with a continuous focus on healthy relationship building.
• Demonstrated deep understanding of cultural competency skills and enthusiasm for issues of diversity, inclusivity, and multiculturalism.

Physical Requirements and Work Environment

• Work in an environment dealing with a wide variety of deadlines and a varied and diverse array of contacts.
• May work at a desk and computer for extended periods.
• Be able to lift up to 20 lbs occasionally.
• Work primarily in a traditional climate-controlled school environment.
• Able to move around an office and other school environments.

Springside Chestnut Hill Academy is an Equal Opportunity Employer.

The School is committed to providing reasonable accommodations for qualified individuals with disabilities during the application process and in employment as required by law.