Accounts Receivable Specialist (Collections)

GNCO, Inc.; Independence Township (OH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) + 3 weeks PTO

Job summary

GNCO, Inc. is seeking an Accounts Receivable Specialist in Independence, OH (on-site) to monitor customer accounts and ensure timely payments. You will verify transactions, contact delinquent customers, and collaborate with the Sales Team to optimize cash collection and account accuracy.

Requirements include a high school diploma, 3+ years in business with AR experience, and strong Excel and MS Office skills. Effective communication and attention to detail are essential in this role.

Qualifications

• High school diploma required; associate or bachelor's in accounting preferred.
• 3+ years of business experience; accounts receivable experience 2+ years preferred.
• Proficiency in Microsoft Office Suite; advanced Excel skills.
• Strong written and verbal communication skills; ability to interact with customers professionally.

Responsibilities

• Monitor customer accounts and ensure timely payments.
• Verify transactions and payments for individual accounts.
• Release non-emailed invoices and assist with payment remittance details.
• Collaborate with Sales to optimize cash collection and match to invoices.
• Communicate with delinquent customers and escalate as needed.
• Produce reports on customer account status and renew tax-exempt certificates.

Skills

Communication skills

Problem solving

Attention to detail

Independent worker

Education

High school diploma or equivalent

Associate or Bachelor’s in accounting preferred

Tools

Microsoft Office

Excel

Job description

- INDEPENDENCE, OH (ON-SITE)

Schedule:

8am-5pm; M-F

Benefits:

Medical, Dental, Vision, 401(k) + 3 weeks PTO

JOB SUMMARY:

The Accounts Receivable Specialist is responsible for monitoring customer accounts, ensuring timely payments, and maintaining accurate records. Main duties include verifying transactions, contacting delinquent customers for payment, and collaborating with the Sales Team to optimize cash collection.

Essential Functions

• Maintains and updates customer files, including name or address changes, additional ship-to addresses, mergers, or mailing attentions.
• Verifies transactions and customer payments related to individual customer accounts.
• Release non-emailed invoices to customers with requested support.
• Works with customers to optimize use of electronic payment methods and corresponding remittance detail to enhance cash collection and matching to open invoices.
• Contacts delinquent accountholders to request payment, utilizing a polite and professional communications style (whether phone, email, letter, etc.).
• Identifies delinquent amounts and communicates to Sales Team, escalating issues to the Accounts Receivable Supervisor and Director of Finance, as appropriate.
• Provides information to customers, as necessary, to facilitate customer matching and payment.
• Coordinates customer communication efforts with the Sales Team and Accounts Receivable Supervisor.
• Relays unusual developments to the Sales Team (changes in customer personnel, etc.).
• Research customer discrepancies and past-due amounts with the assistance of the Accounts Receivable Supervisor, Sales Team, and other staff.
• Creates reports regarding the status of customer accounts as requested.
• Monitors customer tax exempt certificates for periodic renewals.
• Maintains professionalism always.
• Performs other duties of a similar nature as required.

Position Qualifications

EDUCATION

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree in accounting or related field preferred

Experience

• Three or more years of business experience preferred
• Two or more years of accounts receivable experience preferred

Additional Requirements

• Proficiency in Microsoft Office Suite, with advanced Excel skills.
• Strong written and verbal communication skills.
• Ability to effectively communicate with both internal and external customers.
• Proactive problem-solving skills and a willingness to be part of the solution.
• Ability to anticipate the needs of others and perform tasks without being asked, as appropriate.
• Flexibility to adapt to the evolving role and new processes.
• Ability to work independently and prioritize tasks effectively.
• Attention to detail and accuracy in work performed.

GNCO, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.