Accounts Receivable Specialist: Cash Invoicing Collections

Ruprecht; Mundelein (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Ruprecht in Mundelein, IL seeks an Accounting professional to manage accounts receivable, apply cash, reconcile payments, and monitor deductions. The role supports audits, generates aging reports, and coordinates with Sales, CS, and Logistics to resolve payment issues.

The ideal candidate has a 2+ year accounting background, proficiency in Excel and Syspro, and a strong grasp of AR/AP processes. This full-time position offers a hands-on, detail-focused environment in a general office setting.

Qualifications

• Bachelor’s degree in Accounting/Finance.
• 2+ years experience in general accounting.
• Proficiency in Excel and Microsoft Office products.
• Superior knowledge of financial reporting software tools and ERP software (Syspro).
• Knowledge of Accounts Receivable and Accounts Payable processes.

Responsibilities

• Accurately apply customer cash receipts to invoices in the accounting system.
• Reconcile daily lockbox deposits, ACH/wire transfers, and credit card payments.
• Investigate and resolve unapplied cash and unidentified payments in a timely manner.
• Process customer refunds or credit memos as necessary
• Proactively manage a portfolio of customer accounts to ensure timely collection of outstanding receivables.
• Contact customers via phone, email, and customer portals regarding past-due balances.
• Establish and maintain positive relationships with customer accounts payable departments.
• Negotiate payment plans and resolve billing disputes to facilitate payment.
• Investigate, analyze, and resolve customer deductions (short-pays) by identifying root causes.
• Collaborate with Sales, Customer Service, and Logistics teams to validate deduction claims.
• Manage the deduction dispute process, including submitting required documentation to customers for recovery.
• Monitor and track deduction trends to report on common issues and recommend process improvements.
• Generate and distribute accurate and timely customer invoices and credit memos.
• Process customer rebill requests, which may involve creating new invoices to correct errors.
• Verify the accuracy of invoices against purchase orders, contracts, and shipping documents.
• Assist with setting up new customer accounts and performing basic credit checks as needed.
• Prepare and distribute regular Accounts Receivable Aging Reports.
• Analyze the aging report to identify delinquent accounts and high-risk customers.
• Provide management with summaries of collection activities, account statuses, and potential bad debt exposure.
• Provide crucial support during audits.
• Prepare detailed schedules and reconciliations related to accounts receivable.

Skills

Analytical Thinking

Communication

Economics and Accounting

Mathematics

Organization

Education

Bachelor’s degree in Accounting/Finance

Tools

Syspro

Excel

Microsoft Office

Job description

Ruprecht in Mundelein, IL seeks an Accounting professional to manage accounts receivable, apply cash, reconcile payments, and monitor deductions. The role supports audits, generates aging reports, and coordinates with Sales, CS, and Logistics to resolve payment issues.

The ideal candidate has a 2+ year accounting background, proficiency in Excel and Syspro, and a strong grasp of AR/AP processes. This full-time position offers a hands-on, detail-focused environment in a general office setting.