Accounts Receivable Specialist - Billing & Order Ops

VivaQuant, Inc.; Arden Hills (MN); On-site; USD 54,000 - 59,000; Full time

Job summary

VivaQuant, Inc. in Arden Hills, MN, is seeking an Accounts Receivable Associate to join our team. The role supports order fulfillment and billing by processing orders, verifying documentation, and data entry in web-based applications.

The successful candidate will maintain clinic and account information and collaborate with internal teams to ensure accurate billing and timely cash flow. This position emphasizes accuracy, proactive problem solving, and strong administrative skills.

Qualifications

• Accounts receivable experience preferred.
• Strong data entry and documentation skills.
• Basic understanding of billing cycles and compliance.

Responsibilities

• Order Processing & Documentation: work with outside sales representatives for complete account setup, including compliance considerations.
• Acceptance Certificates & Lease Schedules: send for distributor orders with signatures prior to activation.
• New Clinic Setup: create and manage clinic records across platforms for consistent data tracking.
• Licensing Portal Management: oversee distributor accounts and access requests in the portal.
• Collaboration & Communication: coordinate with sales, customer service, and operations to resolve order issues.
• Billing of Customers: manage multi-layered billing cycles including subscriptions, accessories, and replacements.
• Credit Processing: issue credits for returned devices and reconcile customer accounts.
• Managing service initiation dates with field team and updating in Sales App and CRM.
• Identifying and correcting errors in subscription counts using multiple systems.
• System Updates & Recordkeeping: maintain accurate records in CRM, Sales App, and internal platforms.
• Reporting Support: assist in generating and maintaining reports.

Job description

VivaQuant, Inc. in Arden Hills, MN, is seeking an Accounts Receivable Associate to join our team. The role supports order fulfillment and billing by processing orders, verifying documentation, and data entry in web-based applications.

The successful candidate will maintain clinic and account information and collaborate with internal teams to ensure accurate billing and timely cash flow. This position emphasizes accuracy, proactive problem solving, and strong administrative skills.