Accounts Receivable Specialist (Bilingual Spanish Required)

Ledgent Finance & Accounting; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Ledgent Finance & Accounting is seeking an Accounts Receivable Specialist in Los Angeles to manage student billing, payments, and reconciliations. You will support month-end close, financial reporting, audits, and process improvements while collaborating with the Director of Business & Operations.

The role requires 3+ years of AR experience, bilingual English/Spanish, and proficiency in QuickBooks, Excel, and FACTS or similar systems.

Qualifications

• 3+ years of accounts receivable experience.
• Bilingual English/Spanish required.
• Proficiency with QuickBooks, Excel, and FACTS or similar student information system.

Responsibilities

• Manage student billing, tuition assistance, scholarships, and payment plans within FACTS.
• Process and reconcile payments, deposits, and AR activity in QuickBooks.
• Monitor aging reports, follow up on past-due accounts, and coordinate payment arrangements.
• Prepare monthly receivable, cash receipt, and reconciliation reports.
• Maintain accurate financial records and support annual audit requirements.
• Respond to billing inquiries and provide bilingual support when needed.

Skills

Accounts receivable

Bilingual English/Spanish

Billing

Attention to detail

Education

Bachelor's degree in Accounting/Finance/Business

Tools

QuickBooks

FACTS

Excel

Job description

We're seeking a detail-oriented and customer-focused Accounts Receivable Specialist to manage student billing, payment processing, account reconciliations, and collections. This role plays a key part in maintaining financial accuracy, improving cash flow, and delivering an exceptional experience to families. Working closely with the Director of Business & Operations, you'll support month-end close, financial reporting, audits, and process improvement initiatives.

What You'll Do

• Manage student billing, tuition assistance, scholarships, and payment plans within FACTS.
• Process and reconcile payments, deposits, and accounts receivable activity in QuickBooks.
• Monitor aging reports, follow up on past-due accounts, and coordinate payment arrangements.
• Prepare monthly receivable, cash receipt, and reconciliation reports.
• Maintain accurate financial records and support annual audit requirements.
• Serve as a trusted resource for families by responding to billing inquiries and providing bilingual support when needed.
• Assist with front-office and administrative functions to support daily operations.

What We're Looking For

• 3+ years of experience in accounts receivable required.
• Bilingual English/Spanish required.
• Proficiency with QuickBooks, Microsoft Excel, and FACTS or a similar student information system.
• Strong attention to detail, organizational skills, and a commitment to accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and customer service skills.
• Bachelor's degree in Accounting, Finance, Business, or related field preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.