Accounts Receivable Specialist

Ready Window Sales and Service; Virginia Gardens (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Ready Window Sales and Service in Florida is seeking an Accounts Receivable Specialist to manage customer billing and collections for construction projects. You will work with project managers, sales, and accounting to ensure accurate invoices, timely payments, and resolution of outstanding balances.

Ideal candidates have 2+ years in accounts receivable or collections, experience with progress billing and retainage, strong Excel skills, and professional communication abilities to discuss

Qualifications

• 2+ years in accounts receivable, billing, or collections; construction experience preferred.
• Experience with progress billing and retainage preferred.
• Proficiency in Excel and accounting software.
• Strong attention to detail and ability to manage multiple deadlines.
• Professional communication skills with customers.

Responsibilities

• Prepare and send customer invoices and progress billings.
• Track accounts receivable balances, due dates, retainage, and past-due accounts.
• Contact customers to follow up on outstanding payments and resolve billing questions.
• Record and apply customer payments to invoices and projects.
• Reconcile customer accounts and investigate short payments or discrepancies.
• Coordinate with project managers to confirm completed work and billing amounts.
• Maintain billing documents including purchase orders, lien waivers, and notices when applicable.
• Prepare aging reports and provide updates on collection activity to management.
• Support month-end close and maintain organized customer records.

Skills

Accounts receivable

Billing

Collections

Construction industry

Progress billing

Retainage

Project-based accounting

Excel

Accounting software

Attention to detail

Time management

Customer communication

Tools

Accounting software

Excel

Job description

Career Opportunities with Ready Window Sales and Service

A great place to work.

Careers At Ready Window Sales and Service

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The Accounts Receivable Specialist manages customer billing and collections for construction projects. This position works with project managers, sales, and accounting to ensure invoices are accurate, payments are recorded promptly, and outstanding balances are resolved.

Key Responsibilities

Prepare and send customer invoices, progress billings, and supporting documentation according to contract requirements.

Track accounts receivable balances, payment due dates, retainage, and past-due accounts.

Contact customers professionally to follow up on outstanding payments and resolve billing questions.

Record and apply customer payments accurately to the appropriate invoices and projects.

Reconcile customer accounts and investigate short payments, unapplied cash, and discrepancies.

Coordinate with project managers to confirm completed work, approved change orders, and billing amounts.

Maintain required billing documents, including purchase orders, lien waivers, and notices when applicable.

Prepare aging reports and provide regular updates on collection activity to management.

Support month-end close and maintain complete, organized customer records.

Qualifications

At least 2 years of accounts receivable, billing, or collections experience; construction experience preferred.

Experience with progress billing, retainage, and project-based accounting preferred.

Proficiency in Excel and accounting software.

Strong attention to detail and ability to manage multiple deadlines.

Professional communication skills and confidence discussing outstanding balances with customers.