Accounts Receivable Specialist

AppleOne Employment Services; San Diego (CA); On-site; USD 65,904,000 - 74,721,000; Full time

Job summary

AppleOne Employment Services seeks an Accounts Receivable Specialist for a direct-hire position in San Diego, CA. You will manage cash application, reconciliations, and deductions for large retail accounts in a fast-paced furniture distribution setting.

You will join a collaborative Finance team and work with Sales, Customer Service, Logistics and Marketing to ensure accurate reporting and timely collections, with a Monday–Friday, 100% onsite schedule.

Qualifications

• 2 to 3 years of accounts receivable experience.
• Advanced Excel skills with PivotTables and VLOOKUP.
• Experience with cash application, collections, reconciliations, and deductions.
• Ability to communicate effectively with multiple internal teams.
• Comfortable in a fast-paced, deadline-driven environment.

Responsibilities

• Manage the full accounts receivable process for assigned customer accounts, including cash application and reconciliation.
• Monitor outstanding invoices, follow up on payments, and support timely collections.
• Research, validate, and resolve customer deductions, chargebacks, shortages, pricing discrepancies, and promotional allowances.
• Use retailer portals to obtain remittance details, dispute deductions, upload documents, and track claim status.
• Collaborate with internal teams to resolve billing, deduction, and payment discrepancies.
• Maintain accurate records and assist with month-end close activities.

Skills

Accounts Receivable

Excel

Cash Application

Reconciliations

Deductions

Communication

Tools

Microsoft Dynamics 365

Job description

Job Summary

We are seeking a detail-oriented Accounts Receivable Specialist for a direct hire opportunity in San Diego, CA. This role supports a fast-paced furniture distribution environment and is ideal for an accounting professional who enjoys account reconciliation, customer deduction research, cash application, and working with large retail customer accounts. The Accounts Receivable Specialist will join a collaborative Finance team where accuracy, organization, and communication are highly valued. This is a great opportunity for someone who wants to contribute to a stable, team-oriented environment with supportive leadership, cross-functional partnership, and visibility across Finance, Sales, Customer Service, Logistics, and Marketing.

Key Responsibilities

• Manage the full accounts receivable process for assigned customer accounts, including cash application and account reconciliation.
• Monitor outstanding invoices, follow up on payments, and support timely collections.
• Research, validate, and resolve customer deductions, chargebacks, shortages, pricing discrepancies, and promotional allowances.
• Work within customer and retailer portals to retrieve remittance details, dispute invalid deductions, upload documentation, and track claim status.
• Collaborate with internal global teams to resolve billing, deduction, and payment discrepancies.
• Maintain accurate records and assist with month-end close activities in accordance with company policies and accounting procedures.

Compensation and Benefits

• Pay range: $23 to $26 per hour.
• Job type: Direct hire.
• Schedule: Monday through Friday.
• Work arrangement: 100% onsite in San Diego, CA.

Required Qualifications and Skills

• Manage accounts receivable activity for assigned customer accounts.
• Research and resolve customer deductions, chargebacks, and billing discrepancies.
• Use retailer portals to obtain remittance information, submit disputes, and track deduction claims.
• Support month-end close through accurate records, reconciliations, and reporting.
• 2 to 3 years of accounts receivable experience required.
• Experience with cash application, collections, reconciliations, deductions, and discrepancy resolution.
• Advanced Microsoft Excel skills, including PivotTables, VLOOKUP, and AI data analysis.
• Strong attention to detail, organization, follow-through, and accuracy.
• Ability to communicate effectively with Finance, Sales, Customer Service, Logistics, Marketing, and external customers.
• Comfortable working in a fast-paced, deadline-driven accounting environment.

Preferred Qualifications

• Accounts receivable experience within the furniture industry.
• Experience working with big box retail accounts.
• Experience using Microsoft Dynamics 365.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.