Accounts Receivable Specialist

Vaco; San Diego (CA); On-site; USD 38,572 - 44,083; Full time

Job summary

A leading recruitment agency is seeking an Accounts Receivable Specialist to support billing and collections within the construction industry. The ideal candidate will ensure the accurate recording and collection of receivables, apply payments timely, and communicate effectively with customers. Required qualifications include a degree in Accounting or Finance and a minimum of 2 years of experience. The role emphasizes strong organizational skills and proficiency with accounting software.

Qualifications

• 2 years of experience in accounts receivable or general accounting.
• Solid understanding of invoicing practices and collection processes.
• Ability to communicate clearly with internal teams and customers.

Responsibilities

• Apply customer payments accurately and timely.
• Assist with cash application and resolution of unapplied cash.
• Provide documentation in response to audit requests.
• Monitor accounts receivable aging reports for collections.
• Communicate with customers to address billing questions.
• Maintain accurate customer account records.
• Reconcile accounts receivable to general ledger.
• Collaborate with internal teams on billing issues.
• Ensure compliance with internal controls and procedures.

Skills

Attention to detail

Communication skills

Organizational skills

Proficiency in Microsoft Excel

AR workflows understanding

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related discipline

Tools

Accounting systems

Job description

Title: Accounts Receivable Specialist
Company: Construction Industry
Compensation:$28-32/hr - DOE

Position Summary

The Accounts Receivable (AR) Specialist plays an integral role within the Accounting function, supporting accurate billing, efficient collections, and the ongoing management of customer accounts. This position is responsible for ensuring receivables are properly recorded, tracked, and collected in alignment with internal policies, contractual agreements, and applicable accounting standards. The AR Specialist partners closely with internal teams and external customers to resolve billing inquiries and contributes to month-end close activities.

Essential Duties and Responsibilities

• Accurately and timely apply customer payments, including ACH, wire transfers, checks, and credit card transactions
• Assist with cash application, resolution of unapplied cash, and approved write-offs in accordance with internal guidelines
• Provide supporting documentation and explanations in response to audit requests related to accounts receivable
• Monitor accounts receivable aging reports and proactively follow up on past-due balances to support timely collections
• Communicate with customers to address billing questions, discrepancies, and payment status inquiries
• Maintain complete and accurate customer account records, including contract terms, billing contacts, and payment methods
• Reconcile the accounts receivable subledger to the general ledger and support month-end close processes
• Collaborate with internal stakeholders such as Accounting, Project Management, Sales, and Operations to resolve billing or collection issues
• Ensure adherence to internal controls, accounting policies, and established procedures

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related discipline, or equivalent practical experience
• Minimum of 2 years of experience in accounts receivable or general accounting
• Solid understanding of AR workflows, invoicing practices, and collection processes
• Proficiency with accounting systems and Microsoft Excel
• Strong attention to detail with excellent organizational and time-management skills
• Ability to communicate clearly and professionally with both internal teams and external customers