Accounts Receivable Specialist

Jobot; San Clemente (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Jobot is seeking an Accounts Receivable Specialist in California to manage customer accounts, drive collections, and ensure timely cash flow. The role suits those who thrive in a fast-paced environment, enjoy problem-solving, and take ownership of accounts from invoicing to payment resolution.

Ideal candidates will have 3+ years in AR/collections, strong Excel and ERP system skills, and excellent communication with internal teams and customers.

Qualifications

• 3+ years of Accounts Receivable, Collections, or related accounting experience.
• Strong understanding of AR processes, cash applications, and reconciliations.
• Experience managing aging reports and collection activities.
• Proficiency in Microsoft Excel and ERP/accounting systems.
• Strong communication and customer service skills.
• Highly organized with the ability to manage multiple priorities.
• Self-motivated and able to work independently in a fast-paced environment.

Responsibilities

• Manage customer accounts and maintain accurate accounts receivable records.
• Monitor aging reports and proactively follow up on past-due balances.
• Perform collections activities through phone, email, and customer outreach.
• Research and resolve payment discrepancies, deductions, short pays, and billing disputes.
• Apply customer payments and ensure accurate cash posting.
• Reconcile customer accounts and investigate outstanding balances.
• Partner with internal teams to resolve invoicing and payment issues.
• Assist with month-end accounts receivable close activities.
• Maintain detailed documentation of collection efforts and customer communications.
• Support process improvements that enhance collection efficiency and reduce DSO.

Skills

Accounts Receivable

Collections

Excel

Communication skills

Education

N/A

Tools

ERP systems

Job description

Job details

Salary: $25 - $30 per hour

A bit about us

We are a growing, fast-paced organization within the distribution and operations space, focused on delivering high-quality products and maintaining strong partnerships with our customers. Our team values accountability, responsiveness, and continuous improvement across all areas of the business. With increasing demand and evolving customer needs, we are seeking strong professionals who can step in, stabilize processes, and help drive results.

Why join us?

Immediate impact – step into a critical role and make a difference from day one

Fast interview process – quick turnaround and hiring decisions

Hands‑on environment – direct visibility into operations, leadership, and customers

Growth potential – opportunity to contribute to long‑term process improvements and team development

Job Details

Accounts Receivable Specialist

We are seeking a detail‑oriented Accounts Receivable Specialist to join our growing accounting team. This individual will play a critical role in managing customer accounts, driving collections efforts, and ensuring timely cash flow. The ideal candidate thrives in a fast‑paced environment, enjoys problem‑solving, and takes ownership of customer accounts from invoicing through payment resolution.

Key Responsibilities

• Manage customer accounts and maintain accurate accounts receivable records
• Monitor aging reports and proactively follow up on past‑due balances
• Perform collections activities through phone, email, and customer outreach
• Research and resolve payment discrepancies, deductions, short pays, and billing disputes
• Apply customer payments and ensure accurate cash posting
• Reconcile customer accounts and investigate outstanding balances
• Partner with internal teams to resolve invoicing and payment issues
• Assist with month‑end accounts receivable close activities
• Maintain detailed documentation of collection efforts and customer communications
• Support process improvements that enhance collection efficiency and reduce DSO

Qualifications

• 3+ years of Accounts Receivable, Collections, or related accounting experience
• Strong understanding of AR processes, cash applications, and account reconciliations
• Experience managing aging reports and collection activities
• Ability to investigate and resolve discrepancies in a timely manner
• Proficiency in Microsoft Excel and ERP/accounting systems
• Strong communication and customer service skills
• Highly organized with the ability to manage multiple priorities
• Self‑motivated and able to work independently in a fast‑paced environment

Preferred Experience

• High‑volume invoicing and collections
• Deductions management and dispute resolution
• Customer account maintenance and reconciliation
• Manufacturing, distribution, logistics, or transaction‑heavy environments
• Experience reducing aging balances and improving collection performance

Equal Opportunity Employer

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Background Check Policy

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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