Project Accountant - Accounts Receivable

Envelop Group; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Envelop Group seeks an organized Project Accountant - Accounts Receivable to manage customer invoicing, AIA billing, and cash applications for our facility technology projects. You will work with project teams to ensure accurate billing and timely collections, while maintaining strong customer relationships and internal controls.

The role requires 2+ years in AR, experience with AIA billing, and proficiency in Excel and accounting systems.

Qualifications

• 2+ years of accounts receivable experience, preferably in construction.
• Experience with AIA billing and construction billing documentation is preferred.
• Proficiency with Excel and accounting systems; familiarity with accounts payable software.

Responsibilities

• Prepare and process customer invoices in accordance with contract terms and schedules; assist with AIA billing.
• Process payments and apply cash to customer accounts; reconcile balances.
• Review AR aging, resolve discrepancies, and coordinate with project teams.
• Monitor collections and document activity; support payment arrangements and escalations as needed.
• Prepare aging, cash receipts, and billing reports; identify trends and risks affecting cash flow.
• Respond to customer inquiries about invoices and payments; maintain professional relationships.
• Identify opportunities to improve billing, cash application, and collection processes.

Skills

Communication

Attention to detail

Analytical problem-solving

Time management

Discretion

Interpersonal skills

Education

Associate degree in accounting/finance

High School Diploma or equivalent

Tools

Microsoft Excel

Accounting software

Job description

Envelop Group is a collection of companies focused on the design, installation, and ongoing optimization of custom facility technologies that impact every square foot of a building's operations. We work with contractors, building owners, and consulting engineers to provide all the technologies needed for the most advanced, efficient, and secure operation of any facility.

Project Accountant - Accounts Receivable is responsible for:

• Customer Billing and AIA Invoicing: Prepare and process customer invoices in accordance with contract terms, project requirements, and billing schedules. Assist with AIA billing applications and coordinate with project teams to obtain required schedules of values, percent-complete information, lien waivers, and other supporting documentation. Help ensure billings are accurate and submitted by established deadlines.
• Payment Processing and Cash Application: Receive and process incoming payments via various channels, including checks, electronic transfers, and credit card payments. Verify payment details, allocate payments to appropriate customer accounts, and update the accounting system.
• Account Reconciliation and Billing Resolution: Review customer accounts for accuracy, reconcile balances, and investigate payment or invoicing discrepancies. Partner with customers, project teams, and internal departments to resolve issues and maintain accurate account records.
• Collection Activities: Monitor accounts receivable aging and follow up with customers by phone, email, or other appropriate channels regarding overdue balances. Document collection activity, support payment arrangements when appropriate, and escalated unresolved or disputed balances.
• Reporting and Analysis: Maintain accurate accounts receivable records and prepare reports on aging, collections, unapplied cash, and billing status. Identify trends, risks, and outstanding issues that may affect cash flow or timely collection.
• Customer Service: Respond professionally and promptly to customer questions about invoices, billing documentation, payment status, and account balances. Maintain positive working relationships while helping resolve issues that may delay payment.
• Process Improvement: Identify opportunities to improve billing, cash application, reconciliation, and collection processes. Follow established company procedures and internal controls, maintain appropriate documentation, and support process consistency across the organization.

Required skills, knowledge, and abilities:

• High School Diploma or equivalent is required; Associate Degree in accounting, finance or equivalent training and experience.
• 2+ years of accounts receivable, preferably in the construction industry.
• Experience in AIA billing and construction billing documentation is preferred.
• Demonstrated understanding of accounts receivable, internal controls, and general accounting practices.
• Proficiency with accounts payable software, accounting systems, and Microsoft Office suite, particularly Excel.
• Excellent communication skills, both verbal and written, and strong interpersonal skills.
• High integrity and ability to handle confidential information with a high degree of discretion and sensitivity.
• Strong analytical, problem-solving abilities and a proactive approach to resolving issues.
• Strong attention to detail and demonstrated organizational and time management skills, with the ability to handle multiple tasks simultaneously.

Physical Demands:

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
• Specific vision abilities required include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Must be able to maintain a professional appearance.
• May be required to satisfy requirements imposed by specific projects, customers, or company.
• Must be able to use hand tools, laptop, email, smartphone, and tablet.

Qualified applicants must be legally authorized for employment in the United States without the need for employer-based sponsorship currently or in the future.

Pre-hire requirements include a drug test and a background check.