Accounts Receivable Specialist

Comfort Temp; Gainesville (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Comfort Temp seeks an Accounts Receivable Specialist for the Gainesville Metropolitan Area. This full-time, on-site role manages customer accounts, processes invoices, posts payments, and monitors aging reports to ensure timely collection of outstanding balances.

The specialist will communicate with customers, resolve billing discrepancies, and coordinate with internal teams to address invoicing or payment issues, while maintaining accurate records in financial systems and supporting month-end

Qualifications

• Strong analytical skills to review aging reports and reconcile accounts.
• Basic accounting knowledge and experience in accounts receivable.
• Clear and professional communication with customers, coworkers, and management.
• Debt collection experience with follow-ups and past-due notices.
• Accurate invoicing and applying payments in financial software.
• Proficiency with ERP software and Microsoft Excel.
• Attention to detail, strong organizational skills, and deadline management.
• Construction or mechanical services industry experience is a plus.
• High school diploma required; further education in accounting/finance/business preferred.

Responsibilities

• Manage customer accounts and process invoices.
• Post payments and monitor aging reports to ensure timely collection of balances.
• Communicate with customers regarding account status and resolve billing issues.
• Coordinate with internal teams to address invoicing or payment issues and rectify discrepancies.
• Perform regular account reconciliations and support month-end close.
• Maintain confidentiality of financial data and contribute to process improvements.

Skills

Analytical skills

Finance knowledge

Communication skills

Debt collection

Invoicing

ERP software

Excel

Attention to detail

Organizational skills

Construction industry experience

Education

High school diploma or equivalent

Accounting/finance/business education preferred

Job description

Comfort Temp Company provides integrated mechanical construction, commercial HVAC service, plumbing, and refrigeration solutions for new and existing buildings across the southeastern United States. The company is guided by strong family values and core principles of integrity, accountability, craftsmanship, and problem-solving with a people-first mindset. Comfort Temp focuses on creating environments where systems run reliably and seamlessly, allowing occupants to work and live without disruption. The team thrives on complex challenges, offering intelligent pricing and technical excellence to deliver peace of mind for customers. Comfort Temp aims to be recognized as the best mechanical and plumbing contractor to work for and do business with in the Southeast U.S.

Role Description

The Accounts Receivable Specialist is a full-time, on-site role based in the Gainesville Metropolitan Area. This role is responsible for managing customer accounts, processing invoices, posting payments, and monitoring aging reports to ensure timely collection of outstanding balances. Day-to-day tasks include communicating with customers regarding account status, resolving billing discrepancies, and coordinating with internal teams to address invoicing or payment issues. The specialist will perform regular account reconciliations, support month-end closing activities, and maintain accurate records in the financial systems. The role also involves adhering to company policies, maintaining confidentiality of financial data, and contributing to continuous improvement of accounts receivable processes.

Qualifications

• Candidates should possess strong Analytical Skills to review aging reports, reconcile accounts, and identify trends or discrepancies.
• Candidates should possess Finance-related skills, including basic accounting knowledge and experience working with accounts receivable or similar financial functions.
• Candidates should possess clear and professional Communication skills for interacting with customers, coworkers, and management regarding account status and billing issues.
• Candidates should possess Debt Collection skills, including experience with follow-ups, past-due notices, and negotiation of payment arrangements in a respectful, solutions-focused manner.
• Candidates should possess accurate Invoicing skills, including creating, reviewing, and updating invoices and applying payments correctly in financial software.
• Proficiency with accounting or ERP software and Microsoft Office (especially Excel) is beneficial.
• Strong attention to detail, organizational skills, and the ability to manage multiple accounts and deadlines are important.
• Prior experience in construction, mechanical services, or a related industry is a plus.
• A high school diploma or equivalent is required; additional education in accounting, finance, or business is preferred.