Accounts Receivable Specialist — Growth & Collaboration

Comfort Temp Company; Gainesville (FL); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

Paid time off and holidays

Professional development and licensing

Tool account

Discounted HVAC maintenance plan

Casual dress policy

Job summary

Comfort Temp Company in Gainesville, FL is seeking an Accounts Receivable Specialist to protect the financial health of the business by turning completed work into accurate billing and timely cash collection.

You will own customer invoicing, payment posting, account reconciliation, aging follow-up, and the resolution of billing issues across a fast-moving multi-entity environment, while partnering with Operations and Project teams to keep receivables visible and up to date.

Qualifications

• At least 2 years of experience in accounts receivable, billing, collections, bookkeeping, or general accounting.
• Working knowledge of invoicing, cash application, account reconciliation, aging reports, credits, adjustments, and basic accounting controls.
• Proficiency with accounting or ERP software such as QuickBooks, Foundation, Viewpoint, Sage, or a comparable platform.
• Strong Microsoft Excel skills and comfort working with financial data, customer account detail, and reconciliations.
• High attention to detail and accuracy while managing a high volume of transactions and competing deadlines.
• Professional written and verbal communication, including comfort contacting customers about balances and resolving billing questions.
• Ability to work independently, prioritize aging and collection activity, and follow through on unresolved items.

Responsibilities

• Generate, review, and distribute accurate customer invoices in accordance with contracts, service records, project documentation, and company billing requirements.
• Monitor customer accounts and accounts-receivable aging reports; identify past-due balances, billing holds, disputed invoices, and collection priorities.
• Post and reconcile incoming payments from checks, ACH, credit cards, electronic portals, and other approved payment methods.
• Apply cash accurately to customer accounts and research unapplied cash, short payments, overpayments, duplicate payments, and other reconciliation issues.
• Communicate professionally with customers regarding invoice status, payment timing, supporting documentation, and account discrepancies.
• Partner with Project Managers, Service leaders, Operations, and other internal teams to resolve missing documentation, billing questions, change-order issues, or other items delaying collection.
• Investigate and resolve chargebacks, credits, adjustments, payment discrepancies, and customer-account issues in a timely manner.
• Maintain accurate customer master data, billing contacts, payment terms, tax documentation, and account notes.
• Support month-end close through AR reconciliations, aging review, reporting, and follow-up on outstanding balances.
• Prepare or support recurring AR reports, collection updates, cash-receipt summaries, and management visibility into receivable risk.
• Maintain organized records supporting invoices, payments, adjustments, customer correspondence, and audit requirements.
• Identify recurring billing or collection issues and recommend practical process improvements that improve accuracy, cash flow, and customer experience.

Skills

Accounts receivable

Billing

Collections

Bookkeeping

Microsoft Excel

Education

Associate degree in Accounting/Finance

Tools

QuickBooks

Foundation

Viewpoint

Sage

Job description

Comfort Temp Company in Gainesville, FL is seeking an Accounts Receivable Specialist to protect the financial health of the business by turning completed work into accurate billing and timely cash collection.

You will own customer invoicing, payment posting, account reconciliation, aging follow-up, and the resolution of billing issues across a fast-moving multi-entity environment, while partnering with Operations and Project teams to keep receivables visible and up to date.