Accounts Receivable Lead

APi Group; New Brighton, Northern (MN, KY); Hybrid; USD 53,000 - 79,000; Full time

Benefits offered by this job

Medical insurance

Vision & Dental insurance

401(k) with company match

Profit sharing

Employee stock purchase plan

Job summary

APi Inc is seeking an Accounts Receivable Lead in New Brighton, MN to manage the billing process for construction projects and ensure accurate invoicing. You will work with project management, accounting, and shared services to verify data and support collections, while identifying process improvements.

The role requires 3–5 years in A/R or billing within construction, strong Excel skills, and a detail-oriented, collaborative mindset.

Qualifications

• Assoc. or bachelor's degree in accounting, finance, or construction management.
• 3-5 years of accounts receivable or billing experience in construction.
• Experience with contract and progress billing.
• Proficiency in accounting and project management software; strong Excel.

Responsibilities

• Lead and direct workload across shared services to ensure data accuracy and timeliness.
• Collaborate with project managers and estimators to gather billing information and resolve discrepancies.
• Identify and implement process improvements for billing and A/R processes.
• Prepare and process invoices for construction projects, ensuring contract-term alignment and change orders.
• Review and reconcile contract documents, purchase orders, and payment applications before billing.
• Administer invoices per client formats (e.g., AIA forms, progress billings).
• Monitor billing milestones, retainage, and change orders for compliance.
• Maintain detailed records of billing activity and contracts for audits.

Skills

Accounting software proficiency

Project management software

Microsoft Excel

Organizational skills

Communication skills

Attention to detail

Problem solving

Education

Bachelor's degree in accounting, finance, or construction management

Tools

Microsoft Excel

Accounting software

Job description

1200 Old Highway 8 NW
New Brighton, MN 55112

APi Inc

Accounts Receivable Lead

Salary: 52,600.00 - 78,800.00 USD / YEAR

The Accounts Receivable Lead is responsible for managing the billing process for construction projects, ensuring accurate and timely invoicing to clients and contractors. This role collaborates with project management, accounting, and shared services teams to verify project data, maintain compliance with contract terms, and support the collection of outstanding receivables. The ideal candidate demonstrates strong organizational skills, attention to detail, an understanding of construction billing practices, and the ability to identify and implement process improvements.

Responsibilities:

• Lead and provide workload direction to cross-company shared service teams to ensure accuracy and timeliness of project financial data.
• Collaborate with project managers and estimators to gather necessary billing information and resolve discrepancies.
• Identify and implement process improvements to streamline billing and accounts receivable processes.
• Prepare and process invoices for construction projects, ensuring accuracy and alignment with contract terms, change orders, and percent completion.
• Review and reconcile contract documents, purchase orders, and payment applications prior to billing.
• Administer invoices according to client requirements and formats (e.g., AIA forms, progress billings).
• Monitor and track billing milestones, retainage, and change orders to ensure correct invoicing and compliance.
• Maintain detailed records of billing activity and contract documentation for audit and reporting purposes.
• Respond promptly to client, contractor, and internal inquiries regarding invoices and billing status, resolving escalated issues as necessary.

Required Skills and Competencies:

• Proficiency in accounting and project management software.
• Advanced skills in Microsoft Excel and familiarity with other Office applications.
• Excellent organizational skills and ability to manage multiple projects and deadlines.
• Effective written and verbal communication skills.
• Ability to work collaboratively with project teams and clients.
• High degree of accuracy and attention to detail.
• Problem-solving and process improvement mindset.
• Working knowledge of construction billing practices.
• Customer service orientation and ability to resolve escalated issues.

Qualifications:

• Associate's or bachelor's degree in accounting, finance, or construction management.
• 3-5 years of accounts receivable, billing, or related experience in the construction industry.
• Experience with contract and progress billing.

Travel Requirements:

• Occasional travel to project sites or company locations as needed.

Physical Requirements:

• Sedentary work for much of the day (sitting and/or standing).
• Ability to move around the office to access files and office machinery.
• Regular use of a computer and other office equipment.
• Occasional lifting and moving of items up to 20 pounds.
• Must be able to collaborate with stakeholders via in-person, video, or conference calls.
• When visiting plants, yards, or construction areas, must be able to wear required PPE: hard hat, safety glasses/goggles, steel-toed boots, high visibility vest, hearing protection (in designated areas), gloves.

This position is not eligible for sponsorship

Medical, Vision & Dental insurance, 401(k) with company match, Profit Sharing, Employee Stock Purchase Plan (NYSE: APG), PTO, FSA/HSA, Training & Development - and more.

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

APi Inc. is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]
Email: [e-mail]
Equal Opportunity Employer, including disabled and veterans.
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