Accounts Receivable Specialist

Vaco by Highspring; California; On-site; USD 55,000 - 75,000; Full time

Job summary

Vaco by Highspring is seeking an Accounts Receivable Specialist to join our growing team in California. The role focuses on managing customer accounts, posting payments, applying cash receipts, and supporting month-end close activities.

The successful candidate will have 2+ years in AR or related accounting, proficiency with ERP systems, and strong Excel skills. You will collaborate across departments to ensure accurate invoicing and timely collections.

Qualifications

• 2+ years of accounts receivable, billing, collections, or related accounting experience.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Experience with ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar.
• Proficiency in Microsoft Excel, including formulas, Pivot Tables, and VLOOKUPs.
• Strong understanding of accounts receivable processes and basic accounting principles.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Manage the full accounts receivable cycle, including invoicing, payment posting, and collections.
• Apply cash receipts and reconcile customer accounts.
• Monitor aging reports and follow up on past-due balances.
• Investigate and resolve billing discrepancies and payment issues.
• Communicate with customers regarding account status and outstanding invoices.
• Perform account reconciliations and maintain accurate AR records.
• Assist with month-end close activities and AR-related reporting.
• Collaborate with internal departments to resolve customer account issues.
• Prepare and maintain customer account documentation.
• Support audits and ensure compliance with company policies and accounting procedures.

Skills

Accounts Receivable Experience

ERP systems proficiency

Excel (Pivot Tables, VLOOKUP)

Communication & Organization

Education

Associate or Bachelor's in Accounting/Finance/Business

Tools

NetSuite

SAP

Oracle

Microsoft Dynamics

Job description

We are seeking a detail-oriented and motivated Accounts Receivable Specialist to join our growing team. The AR Specialist will be responsible for managing customer accounts, processing payments, monitoring outstanding balances, and supporting month-end close activities. This role requires strong analytical skills, excellent customer service, and the ability to work effectively in a fast-paced environment.

Responsibilities

• Manage the full accounts receivable cycle, including invoicing, payment posting, and collections.
• Apply cash receipts and reconcile customer accounts.
• Monitor aging reports and follow up on past-due balances.
• Investigate and resolve billing discrepancies and payment issues.
• Communicate with customers regarding account status and outstanding invoices.
• Perform account reconciliations and maintain accurate AR records.
• Assist with month-end close activities and AR-related reporting.
• Collaborate with internal departments to resolve customer account issues.
• Prepare and maintain customer account documentation.
• Support audits and ensure compliance with company policies and accounting procedures.

Qualifications

• 2+ years of accounts receivable, billing, collections, or related accounting experience.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Experience with ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar.
• Proficiency in Microsoft Excel, including formulas, Pivot Tables, and VLOOKUPs.
• Strong understanding of accounts receivable processes and basic accounting principles.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

The individual's skill sets, experience and training;

Licensure and certification requirements;

Office location and other geographic considerations; and

Other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).