Accounts Receivable Specialist

Career Group Search; California; On-site; USD 55,000 - 75,000; Full time

Job summary

Career Group Search is seeking an Accounts Receivable Associate for an onsite role in Santa Monica. You will manage invoicing, collections, and cash flow for a fast-growing consumer products business, working closely with Sales and Customer Service teams.

The ideal candidate has AR experience, strong communication skills, and proficiency in QuickBooks, NetSuite, SAP, and Excel. A detail-oriented, proactive approach is essential in a high-volume environment.

Qualifications

• Proven experience as an AR Coordinator, AR Clerk, or similar role, ideally within consumer products, retail, or e-commerce.
• Strong understanding of AR processes and general accounting principles.
• Proficient in accounting software (QuickBooks, NetSuite, SAP) and Excel.
• Exceptional attention to detail and accuracy.
• Strong communication and negotiation skills for managing customer/partner relationships.
• Ability to manage multiple tasks in a fast-paced, high-growth environment.
• Excellent organizational and time-management skills.
• Proactive, able to resolve issues independently.

Responsibilities

• Generate and send customer/partner invoices accurately and promptly, ensuring pricing, terms, and billing details are correct.
• Monitor outstanding receivables and follow up on overdue accounts via email, phone, or other channels.
• Assist customers and retail partners with billing, payment, and account inquiries.
• Process incoming payments - checks, wire transfers, credit card, ACH, and other methods.
• Reconcile customer/partner accounts to ensure payments are properly applied.
• Prepare and maintain AR aging reports, flagging overdue accounts and driving resolution.
• Collaborate with Sales, Customer Service, and Retail/Wholesale teams to resolve billing discrepancies quickly.
• Maintain accurate, up-to-date customer and partner records.
• Support month-end and year-end close by ensuring receivables are recorded and payments processed correctly.
• Prepare reports on account status, cash flow, and collections performance for leadership.
• Support audit prep by providing documentation and assisting with inquiries.

Skills

AR processes

Attention to detail

Communication skills

Time management

Negotiation

Multi-tasking

Organizational skills

Tools

QuickBooks

NetSuite

SAP

Excel

Job description

Accounts Receivable Associate - CPG Brand - Onsite daily in Santa Monica

We are looking for a highly organized and detail-oriented Accounts Receivable Associate to join our finance team. This role plays a key part in managing timely collection of payments from customers and retail/wholesale partners, ensuring accurate invoicing, and maintaining healthy cash flow as the business continues to grow. The ideal candidate has AR experience, strong communication skills, and thrives in a fast-paced consumer business environment.

Key Responsibilities

• Generate and send customer/partner invoices accurately and promptly, ensuring pricing, terms, and billing details are correct
• Monitor outstanding receivables and follow up on overdue accounts via email, phone, or other channels
• Assist customers and retail partners with billing, payment, and account inquiries
• Process incoming payments - checks, wire transfers, credit card, ACH, and other methods
• Reconcile customer/partner accounts to ensure payments are properly applied
• Prepare and maintain AR aging reports, flagging overdue accounts and driving resolution
• Collaborate with Sales, Customer Service, and Retail/Wholesale teams to resolve billing discrepancies quickly
• Maintain accurate, up-to-date customer and partner records
• Support month-end and year-end close by ensuring receivables are recorded and payments processed correctly
• Prepare reports on account status, cash flow, and collections performance for leadership
• Support audit prep by providing documentation and assisting with inquiries

Requirements

• Proven experience as an AR Coordinator, AR Clerk, or similar role, ideally within consumer products, retail, or e-commerce
• Strong understanding of AR processes and general accounting principles
• Proficient in accounting software (QuickBooks, NetSuite, SAP) and Excel
• Exceptional attention to detail and accuracy
• Strong communication and negotiation skills for managing customer/partner relationships
• Ability to manage multiple tasks in a fast-paced, high-growth environment
• Excellent organizational and time-management skills
• Proactive, able to resolve issues independently

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