Accounts Receivable Settlement Specialist

associacareers; Richardson (TX); On-site; USD 40,000 - 48,000; Full time

Job summary

Associa is seeking an Accounts Receivable Settlement Specialist to support the processing of property ownership transfers and account updates across North America. This role requires a detail-oriented approach, accuracy, and the ability to learn new systems and processes.

The position supports community associations nationwide and demands strong organizational skills, accuracy, and the ability to manage multiple tasks while meeting deadlines.

Qualifications

• Strong attention to detail and accuracy in records.
• Ability to learn new systems and processes quickly.
• Proficient in Word, Excel, and Outlook.
• Excellent verbal and written communication.
• Strong organizational skills and deadline discipline.
• Ability to work independently and as part of a team.
• Entry-level candidates with willingness to learn are encouraged to apply.

Responsibilities

• Review and process property transfer documents from title companies.
• Verify information for accuracy and completeness.
• Research property and ownership details using various resources.
• Enter and update data in company databases.
• Process payments and maintain records.
• Support ownership transfer within established timelines.
• Communicate with community managers, title companies, and internal teams to resolve discrepancies.
• Escalate complex issues when needed.
• Maintain organized electronic and physical records.
• Follow procedures, compliance requirements, and jurisdiction guidelines.
• Provide general administrative support as needed.

Skills

Attention to detail

Microsoft Office

Communication skills

Customer service

Organizational skills

Problem solving

Teamwork

Learn new systems

Research skills

Data entry

Education

High School Diploma or GED

Associate degree or coursework in business, accounting, finance

Tools

Microsoft Office suite

Job description

The Accounts Receivable Settlement Specialist supports the processing of property ownership transfers and account updates within Associa's systems. This is an excellent opportunity for someone looking to start or grow their career in a fast-paced business environment. We are seeking a detail-oriented individual who enjoys working with information, solving problems, and learning new systems and processes.

This role provides support to community associations throughout North America and requires strong organizational skills, accuracy, and the ability to manage multiple tasks while meeting deadlines. Candidates must meet Associa's credit requirements.

Responsibilities Include

• Review and process property transfer documents received from title companies.
• Verify information for accuracy and completeness.
• Research property and ownership information using various resources and systems.
• Enter and update information in company databases and systems.
• Process payments and maintain accurate records.
• Support the transfer of ownership process within established timelines.
• Order materials and update account information for new homeowners.
• Communicate with community managers, title companies, and internal teams to resolve questions or discrepancies.
• Escalate complex issues when appropriate.
• Maintain organized electronic and physical records.
• Follow company procedures, compliance requirements, and jurisdiction guidelines.
• Provide general administrative and operational support as needed.

Knowledge, Skills & Abilities

• Strong attention to detail and ability to maintain accurate records.
• Ability to learn new systems, processes, and procedures quickly.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Effective verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Ability to research information, solve problems, and identify discrepancies.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Ability to work independently while also contributing as part of a team.
• Self-motivated, dependable, and proactive in completing assignments.
• Comfortable working in a fast-paced environment and managing multiple priorities.

Education & Experience

• High School Diploma or GED required.
• Associate degree or coursework in business, accounting, finance, or a related field is a plus, but not required.
• Previous experience in customer service, retail, hospitality, banking, administrative support, data entry, or office environments is preferred but not required.
• Entry-level candidates with strong organizational skills, attention to detail, and a willingness to learn are encouraged to apply.