Accounts Receivable Manager

Vaco; Louisville (KY); On-site; USD 75,000 - 105,000; Full time

Job summary

Vaco in the United States is seeking an Accounts Receivable Manager to oversee invoicing, collections, cash postings, and revenue reporting, ensuring accuracy and compliance across government contracts, grants, and services.

You will lead AR processes, develop internal controls, and collaborate with contracts, grants, procurement, and finance teams to resolve billing issues, improve cash flow, and support month‑end and year‑end closes.

Qualifications

• Bachelor's degree in accounting, finance, business administration, or related field.
• 5+ years of progressive accounts receivable or accounting experience.
• Experience in government, municipal, public sector, nonprofit, or grant-funded environments preferred.

Responsibilities

• Oversee daily accounts receivable operations, including invoicing, collections, cash postings, and account reconciliations.
• Prepare and review monthly AR reports, aging schedules, and collection metrics.
• Ensure compliance with federal, state, and local regulations, government accounting requirements, and internal policies.
• Support internal and external audits by providing required documentation and explanations.
• Maintain documentation of policies, procedures, and workflow processes.

Skills

Government accounting

Analytical skills

Communication skills

Organizational skills

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Sage Intacct

Microsoft Excel

ERP systems

Job description

The Accounts Receivable (AR) Manager is responsible for overseeing all aspects of the accounts receivable function, ensuring timely and accurate billing, collections, cash application, and revenue reporting. This role manages AR functions, develops and maintains effective internal controls, and ensures compliance with government regulations, accounting standards, and organizational policies. The AR Manager works closely with various operational departments to support financial objectives and maintain strong relationships with vendors, agencies, and stakeholders.

Key Responsibilities

Accounts Receivable Management

• Oversee daily accounts receivable operations, including invoicing, collections, cash postings, and account reconciliations.
• Monitor outstanding receivables and implement strategies to reduce aging balances.
• Ensure accurate and timely billing for government contracts, grants, fees, and services.
• Review and approve adjustments, write-offs, refunds, and account corrections in accordance with established policies.
• Maintain accurate customer and agency account records.

Financial Reporting & Analysis

• Prepare and review monthly AR reports, aging schedules, and collection metrics.
• Analyze trends and identify opportunities to improve cash flow and collection efficiency.Support month-end, quarter-end, and year-end financial close processes.
• Provide reporting and recommendations to finance leadership.

Compliance & Internal Controls

• Ensure compliance with federal, state, and local regulations, government accounting requirements, and internal policies.
• Develop and maintain effective internal controls related to receivables and revenue recognition.
• Support internal and external audits by providing required documentation and explanations.
• Maintain documentation of policies, procedures, and workflow processes.

Collaboration & Process Improvement

• Partner with accounting, budgeting, contracts, grants, procurement, and operational departments to resolve billing and payment issues.
• Identify process improvement opportunities to enhance efficiency and accuracy.
• Participate in system implementations, upgrades, and testing related to accounts receivable functions.
• Recommend and implement best practices for AR operations and customer service.

Qualifications

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred but not required.

Experience

• 5+ years of progressive accounts receivable or accounting experience.
• Experience in government, municipal, public sector, nonprofit, or grant-funded environments preferred.
• Strong understanding of accounting principles, revenue recognition, and financial reporting.

Knowledge, Skills & Abilities

• Knowledge of governmental accounting practices and compliance requirements.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication and customer service abilities.
• Proficiency with ERP systems, Sage Intaact, and Microsoft Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience working with grants, contracts, and public funding sources is a plus.

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