Accounts Receivable Specialist

Volunteers-of-America; Camden (NJ); On-site; USD 40,000 - 65,000; Full time

Job summary

Volunteers-of-America is seeking an accounts receivable clerk to ensure accurate billing to funding sources and record billing and payments in the general ledger. This role involves journal entries, reconciliations, and maintaining AR reports, with emphasis on accuracy and timeliness.

The position requires a high school diploma or equivalent, 1–3 years AR experience, and strong knowledge of MS Office, Excel, and accounting software. Effective communication and organizational skills are essential.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree in accounting or business preferred.
• 1–3 years accounts receivable experience or similar accounting/office experience.
• Working knowledge of MS Office and accounting software; good Excel skills.

Responsibilities

• Interact with clients, staff and outside contacts professionally and courteously.
• Enter billings and cash receipts into the accounting system accurately and timely.
• Prepare and process journal entries and reconcile accounts; monitor aging reports.
• Provide information on census and accounts receivable matters to management.

Skills

Effective communication

Cooperative working relationships

Organizational skills

Attention to deadlines

Education

High school diploma or GED

Associate’s degree in accounting or business preferred

Tools

MS Office

Accounting software

Excel

Job description

General Functions: The employee in this classification shall report to the Accounts Receivable Manager. The responsibilities are clerical in function and include the accurate and efficient operation of the accounts receivable function for the organization by ensuring the accuracy of billing to funding sources and recording of the billing and subsequent payment in the general ledger. Compiles financial information, creates and processes journal entries, and reconciles reports. Maintains a high degree of familiarity with the accounts receivable system and a general awareness of the organization's overall accounting system. Can function under minimal supervision and direction. This job description may not include all assigned duties, responsibilities, or aspects of the job described and may be amended at any time at the employer's sole discretion. Based on program/department needs, your schedule is subject to change.

Scope of Duties:

• Interact and communicate (verbally and non-verbally) with all clients, staff, and outside contacts professionally with respect and courtesy.
• Maintain client and staff confidentiality in compliance with administrative policies and procedures.
• Attend and participate in regularly scheduled staff meetings, supervisory conferences, and training sessions.
• Maintain census records in support of bills. Work with program staff on census, billing, and other matters. Maintain accurate client files. Maintain accurate billing files. Resolve problems or bring them to the attention of management.
• Monitor assigned incoming cash.
• Apply a working knowledge of applicable laws and regulations; verify all documents for completeness and compliance with government and private agencies.
• Initiate and process journal entries into various accounts as assigned.
• Provide information to the organization on census and accounts receivable matters.
• Enter assigned billings into the accounting system in an accurate and timely manner.
• Enter assigned cash receipts into the accounting system. Resolve issues and discrepancies.
• Generate and analyze accounts receivable aging reports. Follow-up on aging accounts. Bring problem accounts to the attention of management.
• Assume responsibility for recurring billings; follow-up to ensure timely processes even if regular billing information is not received in order to ensure timely cash flow to the organization through timely billing.
• Perform other duties assigned by the Accounts Receivable Manager, Controller, or CFO.

ADA Essential Functions:

• Sit in a normal seated position for extended periods of time;
• Ability to use a personal computer;
• Ability to communicate with the spoken word,
• Ability to see within normal parameters,
• Ability to hear within normal ranges, and
• Ability to move about.

Credential/ Abilities’:

The employee in this position must have a minimum of a high school diploma or equivalent. Associate’s degree in accounting or business preferred. One to three years of accounts receivable experience, or similar accounting/office experience. The ability to communicate effectively and to establish and maintain cooperative working relationships. Working knowledge of personal computers, MS Office and Accounting software. Good knowledge of Excel. Ability to prepare a variety of bills and reports under tight deadlines. Well-developed organizational skills.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.