Preconstruction Coordinator

APi Construction Company; New Brighton, Northern (MN, KY); Hybrid; USD 47,000 - 71,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental

401(k) Match

Profit Sharing

Stock Purchase Plan

Paid Time Off

FSA/HSA

Training & Development

Job summary

APi Inc. in New Brighton, MN is seeking a Preconstruction Coordinator to provide high-level administrative and coordination support to the Preconstruction team. The role manages project information, calendars, meetings, proposals, and bid development while supporting marketing and client-facing efforts.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced construction/preconstruction environment with multiple deadlines and stakeholders.

Qualifications

• High school diploma or equivalent; associate or bachelor preferred.
• 2+ years of administrative, coordination, or office support experience.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint or equivalent.
• Experience with PDF editing tools (Adobe Acrobat, Bluebeam) preferred.
• Familiarity with construction/preconstruction processes is a plus.
• Experience supporting proposals or marketing efforts (RFPs/RFQs, presentations) preferred.

Responsibilities

• Manage calendars for preconstruction leadership and team members, including scheduling internal and external meetings.
• Coordinate logistics for meetings, presentations, and events (rooms, virtual links, catering, materials).
• Assist in preparation, formatting, and proofing of proposals, qualification packages, and bid submissions.
• Maintain and update standard proposal content, such as team resumes, project sheets, and boilerplate language.
• Maintain organized filing systems and control document versions; support bid documents and distribute drawings/updates.
• Assist with client presentations and light marketing tasks as needed.

Skills

Communication skills

Multitasking

Decision making

Organization

Detail oriented

Education

High school diploma

Business degree

Communications degree

Construction management degree

Tools

Microsoft Office

PDF editing tools

Job description

1200 Old Highway 8 NW
New Brighton, MN55112

APi Inc

APi Inc

Preconstruction Coordinator

1200 Old Highway 8 NW
New Brighton, MN 55112

Salary: 47,000.00 - 70,600.00 USD / YEAR

Job Summary:

The Preconstruction Coordinator provides high-level administrative and coordination support to the Preconstruction team. This role is responsible for organizing project information, managing calendars and meetings, assisting with proposal and bid development, and supporting marketing and client-facing efforts. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced construction/preconstruction environment with multiple deadlines and stakeholders.

Responsibilities:

Operations Support: (70% )

• Manage calendars for preconstruction leadership and team members, including scheduling internal and external meetings.
• Coordinate logistics for meetings, presentations, and events (rooms, virtual links, catering, materials, etc.).
• Assist in the preparation, formatting, and proofing of proposals, qualification packages, and bid submissions.
• Maintain and update standard proposal content, such as team resumes, project sheets, and boilerplate language.

Data Management: (20%)

• Maintain organized digital and physical filing systems for preconstruction documents, drawings, and correspondence.
• Support document version control, ensuring current documents are distributed to internal and external stakeholders.
• Help compile and organize bid documents, including plans, specifications, addenda, and subcontractor information.
• Assist with distributing drawings, specifications, and updates to estimators, project managers, and subcontractors.
• Handle general administrative tasks such as copying, printing, scanning, binding, and mailings.

Marketing Support: (10%)

• Support the creation of client presentations (e.g., PowerPoint, handouts, leave-behind materials).
• Help with light marketing tasks such as social media drafts, website content updates, or event support, as needed

Required Skills and Abilities:

• Excellent verbal and written communication skills.
• Ability to remain flexible and efficient in a fast-paced environment.
• Ability to make intelligent and quick decisions, working well under pressure, and when faced with unexpected occurrences or delays.
• Ability to effectively multitask while analyzing and solving problems.
• Prioritizes multiple tasks and deadlines; maintains orderly systems for documents, schedules, and information.
• Produces accurate, high-quality work; carefully reviews documents for formatting, completeness, and errors.

Qualifications and Experience:

• High school diploma or equivalent required; Associate or Bachelor’s degree in business, communications, construction management, marketing, or related field preferred.
• 2+ years of administrative, coordination, or office support experience preferred; experience in construction, architecture, engineering, or related industries strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or equivalent required.
• Experience with PDF editing and mark-up tools (e.g., Adobe Acrobat, Bluebeam) preferred.
• Familiarity with construction/preconstruction processes, terminology, and documentation is a plus.
• Experience supporting proposal or marketing efforts (RFPs/RFQs, presentations, or similar) is preferred.

This position is not eligible for sponsorship

Medical, Vision & Dental insurance, 401(k) with company match, Profit Sharing, Employee Stock Purchase Plan (NYSE:APG), PTO, FSA/HSA, Training & Development - and more

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

APi Inc. is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]
Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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