Accounts Receivable Coordinator - Phoenix, AZ

Pavement Marking, LLC; Phoenix (AZ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off

Professional Development

Career Growth

Support essential roadway projects

RSS backing

Job summary

Pavement Marking LLC, based in Phoenix, seeks an experienced Accounts Receivable Coordinator to manage construction billing, collect payments, and ensure accurate A/R records. You will collaborate with Project Managers and Operations to verify progress, and submit invoices through customer portals.

The role requires 2–3+ years in construction A/R, familiarity with lien documentation, and proficiency in Excel/Outlook.

Qualifications

• 2+3 years of Accounts Receivable experience in construction or related industry.

Responsibilities

• Prepare progress, time and material, and final billings according to contract requirements.
• Verify quantities, rates, change orders, and job progress before billing with PMs and Operations.
• Submit invoices and payment applications through customer billing portals.
• Prepare lien waivers, preliminary notices, certified payroll docs, and billing support.
• Track retainage, payment applications, change orders, and balances.
• Back up for ADOT billing as needed.
• Monitor aging accounts and follow up on past-due balances.
• Process and apply customer payments and ACH deposits.
• Reconcile customer accounts and resolve billing discrepancies.
• Maintain contracts, billing records, and job documentation.
• Prepare A/R aging and collection reports; assist with month-end reconciliation.
• Support reporting, audit requests, and process improvements.

Skills

Excel

Word

Outlook

Attention to detail

Organization

Multitasking

Communication

Problem-solving

Education

High School Diploma or GED

Associates or Bachelor's degree

Tools

Textura

Ariba

COINS

Viewpoint

Job description

Keep Our Billing Accurate. Keep Our Operations Moving.

Pavement Marking LLC (PMI) is looking for an experienced Accounts Receivable Coordinator to join our Phoenix team. This position is responsible for construction billing, collections, payment applications, lien documentation, and maintaining accurate A/R records.

You'll work closely with Project Managers, Operations, and customers to make sure projects are billed accurately and payments stay on track.

About Pavement Marking LLC

Pavement Marking LLC provides pavement marking and roadway safety services throughout Arizona and Texas. We take pride in delivering quality work, operating safely, and supporting the customers and communities we serve.

PMI is proud to be an operating company of Road Safety Services (RSS), one of North America's leading providers of pavement marking and traffic control services. With operations across 23+ states and more than 50 locations, RSS combines the strength of a national organization with the expertise of its local operating companies. Whether it's 500 feet or 500 miles, we get the job done safely, properly, and on time.

What You'll Do

• Prepare progress, time and material, and final billings according to contract requirements.
• Work with Project Managers and Operations to verify quantities, rates, change orders, and job progress before billing.
• Submit invoices and payment applications through customer billing portals.
• Prepare lien waivers, preliminary notices, certified payroll documentation, and required billing support.
• Track retainage, payment applications, change orders, and outstanding balances.
• Serve as backup for ADOT billing as needed.
• Monitor aging accounts and follow up on past-due balances.
• Process and apply customer payments, ACH deposits, and joint checks.
• Reconcile customer accounts and resolve billing or payment discrepancies.
• Maintain accurate contracts, billing records, and job documentation.
• Prepare A/R aging and collection reports and assist with month-end reconciliation.
• Support reporting, audit requests, and continuous improvement of billing processes.

What We're Looking For

• 2-3+ years of Accounts Receivable experience in construction, pavement marking, highway maintenance, or a related industry.
• High School Diploma or GED required; Associates or Bachelors degree in Accounting, Business, or a related field preferred.
• Experience with construction progress billing and retainage.
• Knowledge of lien waivers, preliminary notices, and construction payment documentation.
• Experience with customer billing portals such as Textura, Ariba, or similar systems preferred.
• Experience with COINS, Viewpoint, or similar construction accounting software preferred.
• Strong Microsoft Excel, Word, and Outlook skills.
• Excellent attention to detail, organization, and follow-through.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and problem-solving skills.

Why Join PMI?

• Medical, Dental & Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Professional Development & Career Growth
• Opportunity to support essential roadway and infrastructure projects
• Join a growing local operation backed by the strength and resources of Road Safety Services

If you have construction A/R experience and take pride in keeping billing accurate, organized, and moving forward.

Pavement Marking LLC is an Equal Opportunity/Affirmative Action Employer.