Construction Accounts Receivable & Job Cost Administrator

Worth & Company; Pennsylvania; On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Quality Medical, Dental and Vision Insurance

Employer Paid Short-Term, Long-Term Disability

Employer Paid Life Insurance

Employee Stock Ownership Plan

401(k) with company match

Paid Vacation Days and Holidays

Job summary

Worth & Company is looking for an experienced Accounts Receivable & Job Cost Administrator located in Pipersville, PA. This role is pivotal in managing financial operations for construction projects, ensuring accurate billing and cost tracking.

The ideal candidate will have at least 5 years of accounting experience, particularly in construction, along with a strong command of job costing and WIP reporting techniques. Attractive employee benefits including medical insurance, 401(k) plan, and paid vacation days.

Qualifications

• Minimum 5 years of accounting experience, preferably within the construction industry.
• Strong knowledge of construction billing, job costing, WIP reporting, retainage, and lien waiver processes.
• Proficiency with Microsoft Excel and other Microsoft Office applications.

Responsibilities

• Prepare and process monthly progress billings.
• Monitor aging reports and resolve payment discrepancies.
• Calculate and prepare monthly WIP reports.

Skills

Construction billing

Job costing

WIP reporting

Trimble Vista Viewpoint

Microsoft Excel

Job description

Construction Accounts Receivable & Job Cost Administrator

Location: Pipersville, PA

Salary: $60,000.00 - $70,000.00

Position Description

We are seeking an experienced Accounts Receivable & Job Cost Specialist to join our growing team. This position plays a critical role in supporting the financial operations of our construction projects by managing accounts receivable functions, monitoring job costs, and preparing key project financial reports. The ideal candidate will have strong construction accounting experience and a thorough understanding of project billing, job costing, and work-in-progress reporting.

Key Responsibilities

A/R:

• Billing & Invoicing: Prepare and process monthly progress billings (e.g., AIA documents), time-and-material invoices.
• Lien Waivers & Retainage: Create and submit conditional and unconditional lien waivers. Track and bill withheld retainage.
• Collections: Monitor aging reports, contact general contractors or clients for past-due amounts, and resolve payment discrepancies.
• Cash Posting: Code, apply, and reconcile daily incoming payments (checks, wire transfers, ACH).
• Project Support: Collaborate with Project Managers to ensure accurate job costing and unbilled revenue tracking.

Job Costing:

• Job Cost Tracking: Monitor daily/weekly costs of raw materials (pipe, ductwork, HVAC equipment), equipment rentals, and direct labor.
• Variance Analysis: Identify discrepancies between estimated costs and actual incurred costs (e.g., material price escalation, labor overruns).
• WIP (Work In Progress) Reporting: Calculate and prepare monthly WIP reports, recognizing revenue and gross margins accurately based on the percentage-of-completion method.

Employee Benefits

• Quality Medical, Dental and Vision Insurance
• Employer Paid Short-Term, Long-Term Disability
• Employer Paid Life Insurance
• Employee Stock Ownership Plan
• 401(k) with company match
• Paid Vacation Days and Holidays
• Eligibility to Participate in Employee Stock Ownership Plan (ESOP)

Position Requirements

Required Qualifications

• Minimum 5 years of accounting experience, preferably within the construction industry.
• Strong knowledge of construction billing, job costing, WIP reporting, retainage, and lien waiver processes.
• Experience with Trimble Vista Viewpoint strongly preferred.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and ability to manage multiple projects and deadlines.
• Effective communication skills and ability to collaborate with Project Managers, Operations, and customers.

Equal Opportunity Employer

Worth & Company, Inc. is an Equal Opportunity Employer and values diversity at all levels. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or any other protected characteristic as mandated by law.

Compensation is based on experience and may be adjusted accordingly.