Accounts Payable Coordinator

Cactus Asphalt; Tolleson (AZ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement savings plan with company match

Paid time off and holidays

Professional development opportunities

Performance-based incentives

Job summary

A leading asphalt preservation firm in Tolleson, Arizona is seeking an Accounts Payable Coordinator. The successful candidate will handle purchasing orders, verify invoices, and maintain vendor accounts, ensuring accuracy and efficiency in the accounting system. Applicants should have strong customer service and organizational skills, with attention to detail and the ability to manage rush items. This full-time role offers benefits such as health insurance and a retirement savings plan.

Responsibilities

• Issuing purchase orders and entering them into the accounting system.
• Reviewing invoices for documentation and approvals.
• Maintaining a filing system for received purchase orders.
• Verifying vendor accounts and reconciling monthly statements.
• Assisting in monthly closings.

Skills

Excellent customer service skills

Data entry skills with a knack for numbers

Good organization skills

High degree of accuracy and attention to detail

Ability to process and follow-up on rush items

Job description

Pavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, Southwest Slurry Seal, and Viking Construction. Our journey of excellence and commitment to top‑notch asphalt preservation and repair services has reached new heights as we merge these exceptional companies into one powerhouse.

Pavement Preservation Group is not just about preserving asphalt; it's about preserving trust, quality, and the longevity of your surfaces. Our commitment remains unwavering, and our expanded capabilities ensure that we meet and exceed your expectations every time.

Whether it's roads, parking lots, or any asphalt surface, Pavement Preservation Group is your trusted partner for lasting solutions.

Equal Opportunity Employer: Pavement Preservation Group (Cactus Asphalt, Southwest Slurry Seal, Viking Construction, and American Pavement Preservation) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Accounts Payable Coordinator Responsibilities

• Issuing purchase orders to various departments and enters into accounting system
• Issues daily purchase order reports for approval of the orders by buyers
• Reviews daily field logs and receivers and posts cost to purchase orders
• Review daily schedules for receiving completion and determine cost code for each crew and forward schedule and daily field logs to payroll for entry
• Maintaining a filing system in the purchase department for received purchase orders
• Reviews all invoices for appropriate documentation and approval and matching received purchase orders to them prior to payment
• Verify approval on all invoices that do not match or are missing receiving documents
• Verifies vendor accounts by reconciling monthly statements
• Placing orders with suppliers or vendors and ensuring that documentation is in order
• Determines and maintains pricing. Reviews price lists/ updates database
• Performs filing and coping
• Daily enters new project work orders, including budgets and contract value, into accounting system and locates job files in the assigned place
• Processes Preliminary Liens for all projects
• Maintains insurance documentation for all vendors and verifies they are current
• Maintains all company licenses and permits and verify they are current
• Assists in monthly closings
• A good Purchasing Clerk will look for ways to reduce costs to the company, such as evaluating costs of purchasing from suppliers to arrive at the best price
• Special projects as assigned

Schedule

• Full Time - 7 am - 4 pm
• Monday to Friday

Requirements

• Excellent customer service skills
• Ability to process and follow-up on rush items
• High degree of accuracy and attention to detail
• Data entry skills with a knack for numbers
• Good organization skills

Benefits

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Paid time off and holidays
• Professional development opportunities
• Performance-based incentives