Accounts Receivable Coordinator

My Brand Promo Inc.; St. Louis (MO); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Healthcare

401(k) after 1 year

Hybrid schedule

Job summary

MyBrand in St. Louis is seeking an Accounts Receivable Coordinator to handle customer invoicing, verify order details, post payments in QuickBooks, and maintain accurate billing records.

You will follow up on past‑due balances, guide payment instructions, and collaborate with sales to resolve discrepancies, while delivering timely, precise invoices.

This entry‑level finance role offers a full‑time hybrid schedule, base pay $42,000–$52,000, plus healthcare and 401(k) after one year.

Qualifications

• 2+ years in accounts receivable, billing, or accounting support.
• Proficiency with QuickBooks (or a similar accounting system) and Microsoft Excel.
• High accuracy and attention to detail; comfort with data entry and numbers.
• Dependability and discretion with confidential financial information.
• Comfort using AI tools to enhance routine work, or eagerness to learn.
• High school diploma or equivalent.

Responsibilities

• Bill accounts — prepare and send accurate, timely invoices for an assigned set of accounts.
• Verify before billing — confirm order details, freight, and totals, and resolve invoicing discrepancies.
• Post payments — record customer payments and deposits in QuickBooks and keep billing records current.
• Follow up — own AR follow-up for assigned accounts; contact customers on past‑due balances and partner with sales reps to resolve them.
• Guide payment — send ACH and payment instructions to customers.
• Keep the office running — prepare and mail checks, process and route incoming mail, maintain the accounting inbox, and order supplies.
• Surface what you see — flag slow‑paying accounts, recurring discrepancies, and steps worth streamlining and/or automating for the team.

Skills

Attention to detail

Data entry

AI tools

Discretion

Dependability

Communication

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Excel

Job description

At MyBrand, we believe in the power of connection: It’s at the core of everything we do. At MyBrand, we design, source, and distribute branded products that drive an impact. Our work is centered on building and maintaining trusted partnerships with our clients, vendors, and team members. We strive to provide creative solutions, exceptional service, and “It’s All Good!®” spirit and energy in all we do.

The Purpose of This Role

This role exists so that MyBrand’s work turns into accurate invoices — sent on time, to the right accounts, without friction for our clients. The Accounts Receivable Coordinator's primary responsibility is customer invoicing — preparing and sending accurate invoices for an assigned set of accounts as part of the finance team — rounded out with light accounting‑office support.

What You’ll Own

Invoice Accurately (the core)

• Bill accounts — prepare and send accurate, timely invoices for an assigned set of accounts.
• Verify before billing — confirm order details, freight, and totals, and resolve invoicing discrepancies.
• Post payments — record customer payments and deposits in QuickBooks and keep billing records current.

Keep Accounts on Track

• Follow up — own AR follow-up for assigned accounts; contact customers on past‑due balances and partner with sales reps to resolve them.
• Guide payment — send ACH and payment instructions to customers.

Support the Office

• Keep the office running — prepare and mail checks, process and route incoming mail, maintain the accounting inbox, and order supplies.

Improve the Flow

• Surface what you see — flag slow‑paying accounts, recurring discrepancies, and steps worth streamlining and/or automating for the team.

The Human Skills We’re Hiring For

We’re looking for someone who brings:

• Curiosity — You dig into why an invoice bounced back rather than just resending it.
• Creativity — You find a cleaner, faster way to bill or follow up.
• Compassion — You follow up firmly but kindly — the relationship outlasts the invoice.
• Communication — You write clear invoices and follow‑ups, and keep sales reps and the finance team in the loop.
• Discernment — You know when a discrepancy is yours to fix and when to elevate.

Qualifications

Required:

• 2+ years in accounts receivable, billing, or accounting support.
• Proficiency with QuickBooks (or a similar accounting system) and Microsoft Excel.
• High accuracy and attention to detail; comfort with data entry and numbers.
• Dependability and discretion with confidential financial information.
• Comfort using AI tools to enhance routine work, or eagerness to learn.
• High school diploma or equivalent.

Preferred:

• Associate's degree or accounting coursework.
• Experience in a high‑volume invoicing, distribution, or product environment.

Where This Role Sits

This is a foundational seat, level one, on the finance ladder — the entry point into MyBrand’s AR function. The role reports to the Director of Finance.

The Details

Location & schedule:

Full‑time at our St. Louis headquarters. Flex/hybrid work schedule options available after successful completion of onboarding and training.

Compensation & benefits:

Target base of $42,000–$52,000, plus healthcare, 401(k) at one year of employment, and more.

Values Alignment

The Accounts Receivable Coordinator will exemplify MyBrand’s core “It’s All Good!®” values:

• Grateful - Is humble and genuinely appreciative
• Excellence - Holds a high bar for performance and keeps raising it
• Team - Is a WE person who works collaboratively to achieve MyBrand goals
• Trust - Is honest, capable, reliable, and always above board
• Own It & Grow - Takes responsibility and embraces learning & growth
• Innovator - Operates in a creative orientation, experiments with innovation solutions, seeks feedback and adapts

Contact

To apply, share your resume and cover letter with Heather Mueller at [e-mail] . Please include “Accounts Receivable Coordinator” in the subject line.

This job posting provides a general summary of the major duties and responsibilities of the role. It is not intended to be an exhaustive list of all tasks. Duties, responsibilities, and activities may be amended to meet the needs of the business. MyBrand is proud to be an Equal Opportunity Employer.