Accounts Receivable Coordinator

The Darling Effect

Grand Rapids (MI)

On-site

USD 100,000 - 130,000

Full time

14 days+

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Job summary

A vibrant lifestyle products company in Grand Rapids is seeking an entry-level Accounts Receivable Coordinator to manage invoicing and payment processes. This role is ideal for a detail-oriented individual who thrives in structured environments. Responsibilities include invoicing, applying payments, and facilitating communication with clients. Candidates should have a high school diploma, and a degree in finance is preferred. Experience in accounting and familiarity with software like Sage and Microsoft Excel are desirable. Competitive salary offered.

Qualifications

High School Diploma or equivalent is required.
Bachelor’s degree in business or finance is preferred.
1-2 years’ experience in accounting or business administration is required.

Responsibilities

Manage wholesale customer order invoicing and payment processing.
Communicate discrepancies and invoicing issues to the Accounting team.
Support general data entry and administrative tasks.

Skills

Organizational skills

Communication skills

Attention to detail

Microsoft Excel

Experience with accounting software

Positive attitude

Experience with Shopify

Education

High School Diploma

Bachelor’s degree in business or finance

Tools

ERP Accounting Software

Sage applications

Job description

Classification: Full-Time Hourly, Non-Exempt

Compensation: $20.00 per hour

Reports to: Sr. Controller

ABOUT US:

The Darling Effect is a young, energetic company offering a fresh perspective on the products we use and wear daily. At The Darling Effect, we bring the season’s trendiest gift and lifestyle products to life with enhanced design, creating items that inspire and delight.

WHO WE'RE LOOKING FOR:

The Darling Effect is seeking a reliable, detail-oriented team member to support our accounts receivable and invoicing processes. This role is ideal for someone who enjoys structured work, accuracy, and routine, and who takes pride in keeping financial records organized and up to date.

As a small business, we value teamwork and collaboration. The Accounts Receivable Coordinator will work closely with internal teams and external customers to ensure invoices are issued correctly and payments are applied accurately.

WHAT YOU'LL DO AS AN ACCOUNTS RECEIVABLE COORDINATOR:

The Accounts Receivable Coordinator will assist the accounting team with the daily inbound receivables processes. They will work collaboratively with customers, external accounting services, and internal stakeholders in processing payments, addressing concerns, and supporting the team with payment-focused aspects of the order-to-cash cycle.

Manage wholesale customer order invoicing, including invoice submission via multiple methodologies (EDI, PDF, hardcopy etc.) in collaboration with order entry/operations.
Apply payment information into company ERP/accounting software from various inbound order sources.
Generate credit memos and issue refunds, as needed.
Process customer payments received via checks, credit cards, and wire transfers/ACH.
Retain batch information from payment processors and share with Accounting for reconciliation.
Make outbound accounts receivable collection contacts for past due payments, including emails and phone calls.
Proactively communicate discrepancies, missing payments, or invoicing issues to the Accounting team.
Support general data entry and administrative tasks related to accounts receivable.

QUALIFICATIONS

Education & Experience

High School Diploma or equivalent (Required)
Bachelor’s degree in business, finance, accounting, or related field (Preferred)
1-2 years’ work or internship experience in accounting, AR/AP, business administration, or related fields. (Required) (3-4 years experience preferred).

Skills & Abilities

Ability to organize multiple projects; set priorities and deadlines.
Experience with standardized accounting software or within an ERP, preferred. Experience with Sage applications, a plus.
Excellent verbal and written communication skills.
Positive + enthusiastic attitude when communicating with retailers or consumers, in addition to internal team members.
Highly attentive to detail;
Highly proficient in Microsoft suite; Excel and/or Google Sheets experience.
Experience with Shopify or other ecommerce platforms and their supporting applications/software is preferred

PHYSICAL DEMANDS

Ability to stand, walk, use hands to handle or feel, reach with hands and arms, talk, and hear.
Ability to work in a typical office environment over a full shift.

HOW TO APPLY:

Those interested in the position are asked to email Steve at steve@thedarlingeffect.com with a copy of their resume and cover letter or summary of interest for review and consideration. Thank you in advance to all applicants!

Seniority level