Accounts Receivable Coordinator — Invoicing (Hybrid)

My Brand Promo Inc.; St. Louis (MO); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Healthcare

401(k) after 1 year

Hybrid schedule

Job summary

MyBrand in St. Louis is seeking an Accounts Receivable Coordinator to handle customer invoicing, verify order details, post payments in QuickBooks, and maintain accurate billing records.

You will follow up on past‑due balances, guide payment instructions, and collaborate with sales to resolve discrepancies, while delivering timely, precise invoices.

This entry‑level finance role offers a full‑time hybrid schedule, base pay $42,000–$52,000, plus healthcare and 401(k) after one year.

Qualifications

• 2+ years in accounts receivable, billing, or accounting support.
• Proficiency with QuickBooks (or a similar accounting system) and Microsoft Excel.
• High accuracy and attention to detail; comfort with data entry and numbers.
• Dependability and discretion with confidential financial information.
• Comfort using AI tools to enhance routine work, or eagerness to learn.
• High school diploma or equivalent.

Responsibilities

• Bill accounts — prepare and send accurate, timely invoices for an assigned set of accounts.
• Verify before billing — confirm order details, freight, and totals, and resolve invoicing discrepancies.
• Post payments — record customer payments and deposits in QuickBooks and keep billing records current.
• Follow up — own AR follow-up for assigned accounts; contact customers on past‑due balances and partner with sales reps to resolve them.
• Guide payment — send ACH and payment instructions to customers.
• Keep the office running — prepare and mail checks, process and route incoming mail, maintain the accounting inbox, and order supplies.
• Surface what you see — flag slow‑paying accounts, recurring discrepancies, and steps worth streamlining and/or automating for the team.

Skills

Attention to detail

Data entry

AI tools

Discretion

Dependability

Communication

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Excel

Job description

MyBrand in St. Louis is seeking an Accounts Receivable Coordinator to handle customer invoicing, verify order details, post payments in QuickBooks, and maintain accurate billing records.

You will follow up on past‑due balances, guide payment instructions, and collaborate with sales to resolve discrepancies, while delivering timely, precise invoices.

This entry‑level finance role offers a full‑time hybrid schedule, base pay $42,000–$52,000, plus healthcare and 401(k) after one year.