Accounts Receivable Coordinator

The Recording Academy; Los Angeles (CA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

The Recording Academy is seeking an Accounts Receivable Coordinator in Santa Monica, CA for a hybrid role requiring one office day per week (Thursdays). You will handle invoicing, billing, cash receipts, and AR reporting within a collaborative Finance & Accounting team.

Bachelor’s degree in accounting/finance and AR or bookkeeping experience preferred; knowledge of Workday is a plus. Strong Excel and communication skills are essential for cross-department support.

Qualifications

• Bachelor’s degree in accounting, finance, economics or related business field.
• Experience in accounts receivable or bookkeeping.
• Non-profit and/or entertainment industry experience is a plus.
• Proficiency with MS Office and Excel.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Input invoices with proper general ledger coding.
• Maintain billing and collection practices for accounts receivable.
• Research and input cash receipts data into Workday.
• Receive and e-deposit checks.
• Set up and maintain customer records including invoices and contracts.
• Maintain accurate electronic files of AR records.
• Research and resolve credit card disputes with AmEx and Merchant Services.
• Provide AR reports as requested.
• Assist month-end and year-end closing as needed.
• Cross-train with AP team to maintain proficiency in AP functions.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Multi-tasking

Education

Bachelor’s degree in Accounting/Finance/Economics

Tools

Microsoft Excel

MS Office

Job description

This is a hybrid position that requires working from our office in Santa Monica, CA one day a week (Thursdays).

WHO WE’RE LOOKING FOR

Reporting to the Accounts Receivable Supervisor, the Accounts Receivable Coordinator will be responsible for the accountsreceivable functions for the Recording Academy and NARAS Properties, Inc. You hold a bachelor’s degree, preferably in accounting, finance, economics, or a related business field and are a self-motivated team player with interest in pursuing a career in the accounting field.

WHAT YOU’LL DO

• Input invoices with proper general ledger coding.
• Maintain billing and collection practices for accounts receivable.
• Research and input cash receipts data into Workday.
• Receive and e-deposit checks.
• Set up and maintain customer records including invoices and contracts.
• Maintain accurate, complete, and well-organized electronic files of AR records.
• Research and resolve customer credit card disputes through American Express and Merchant Services.
• Provide customer service and research assistance to various departments and affiliated entities as it relates to accounts receivable.
• Assist in interpreting and resolving accounts receivable issues with clients.
• Provide accounts receivable reports as requested.
• Reconcile assigned GL accounts.
• Assist with performing month-end and year-end closing as needed.
• Crosstrain with the accounts payable team and other members of the Finance & Accounting department to maintain proficiency in accounts payable functions.
• Work events for the Recording Academy and its related entities.
• Other duties as assigned.

SKILLS & EXPERIENCE

• Bachelor’s degree required, preferably in Accounting, Finance, Economics or related businessfield.
• Previous experience in accounts payable,accounts receivable, or general bookkeeping preferred.
• Non-profit and/or entertainment industry a plus.
• Proficiency in MS Office with strong workingknowledge of Excel.
• Ability to apply basic mathematical concepts with accuracy.
• Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational and administrative skills with the ability to manage multiple tasks and deadlines.