Accounts Receivable Specialist

Confidential; Los Angeles, California (CA, MO); On-site; USD 55,000 - 70,000; Full time

Job summary

Confidential is seeking an Accounts Receivable Associate to join the finance team onsite in Santa Monica. The role focuses on issuing invoices, collecting payments, and maintaining accurate AR records to support cash flow.

You will monitor AR aging, collaborate with Sales and Retail teams, process payments by various methods, and assist with month-end close and reporting. This position offers an onsite environment in Santa Monica with growth opportunities in a fast-paced consumer business.

Qualifications

• Experience as AR Coordinator/AR Clerk in consumer products, retail or e-commerce.
• Strong understanding of AR processes and GAAP.
• Proficient in QuickBooks, NetSuite, SAP, and Excel.
• Exceptional attention to detail and accuracy.
• Strong communication and negotiation skills for customer/partner relationships.
• Ability to manage multiple tasks in a fast-paced environment.
• Excellent organizational and time-management skills.
• Proactive, able to resolve issues independently.

Responsibilities

• Generate and send invoices accurately and promptly.
• Monitor outstanding receivables and follow up on overdue accounts.
• Assist customers and retail partners with billing and inquiries.
• Process payments by checks, wires, credit card, ACH, etc.
• Reconcile customer/partner accounts to apply payments correctly.
• Prepare AR aging reports and flag overdue accounts.
• Collaborate with Sales, Customer Service, and Retail teams to resolve billing discrepancies.
• Maintain accurate customer/partner records.
• Support month-end and year-end close with receivables entries.
• Prepare reports on account status, cash flow, and collections performance.
• Support audit prep with documentation and inquiries.

Skills

AR processes

Customer relations

Attention to detail

Communication

Time management

Organizational skills

Multitasking

Proactive

Negotiation

Tools

Excel

QuickBooks

NetSuite

SAP

Job description

Accounts Receivable Associate - CPG Brand - Onsite in Santa Monica

We are looking for a highly organized and detail-oriented Accounts Receivable Associate to join our finance team. This role plays a key part in managing timely collection of payments from customers and retail/wholesale partners, ensuring accurate invoicing, and maintaining healthy cash flow as the business continues to grow. The ideal candidate has AR experience, strong communication skills, and thrives in a fast-paced consumer business environment.

Key Responsibilities:

• Generate and send customer/partner invoices accurately and promptly, ensuring pricing, terms, and billing details are correct
• Monitor outstanding receivables and follow up on overdue accounts via email, phone, or other channels
• Assist customers and retail partners with billing, payment, and account inquiries
• Process incoming payments - checks, wire transfers, credit card, ACH, and other methods
• Reconcile customer/partner accounts to ensure payments are properly applied
• Prepare and maintain AR aging reports, flagging overdue accounts and driving resolution
• Collaborate with Sales, Customer Service, and Retail/Wholesale teams to resolve billing discrepancies quickly
• Maintain accurate, up-to-date customer and partner records
• Support month-end and year-end close by ensuring receivables are recorded and payments processed correctly
• Prepare reports on account status, cash flow, and collections performance for leadership
• Support audit prep by providing documentation and assisting with inquiries

Requirements:

• Proven experience as an AR Coordinator, AR Clerk, or similar role, ideally within consumer products, retail, or e-commerce
• Strong understanding of AR processes and general accounting principles
• Proficient in accounting software (QuickBooks, NetSuite, SAP) and Excel
• Exceptional attention to detail and accuracy
• Strong communication and negotiation skills for managing customer/partner relationships
• Ability to manage multiple tasks in a fast-paced, high-growth environment
• Excellent organizational and time-management skills
• Proactive, able to resolve issues independently