Accounts Receivable Coordinator

National Academy of Recording Arts & Sciences, Inc.; United States; Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with match

Generous paid time off

Job summary

The National Academy of Recording Arts & Sciences, Inc. is hiring an Accounts Receivable Coordinator for a hybrid role based in Santa Monica, CA, meeting one day per week in-office (Thursdays). You will report to the Accounts Receivable Supervisor and support AR functions for the Recording Academy and affiliates.

You will input invoices, manage billing, reconcile GLs, and assist with month-end close. Strong Excel and communication skills are essential; nonprofit/entertainment experience is a

Qualifications

• Bachelor’s degree required, preferably in Accounting, Finance, Economics or related business field.
• Previous experience in accounts receivable, accounts payable, or general bookkeeping preferred.
• Non-profit and/or entertainment industry a plus.
• Workday experience a plus.

Responsibilities

• Input invoices with proper general ledger coding.
• Maintain billing and collection practices for accounts receivable.
• Research and input cash receipts data into Workday.
• Receive and e-deposit checks.
• Set up and maintain customer records including invoices and contracts.
• Maintain accurate, complete, and well-organized electronic files of AR records.
• Research and resolve customer credit card disputes through American Express and Merchant Services.
• Provide customer service and research assistance to various departments and affiliated entities as it relates to accounts receivable.
• Assist in interpreting and resolving accounts receivable issues with clients.
• Provide accounts receivable reports as requested.
• Reconcile assigned GL accounts.
• Assist with month-end and year-end closing as needed.
• Cross-train with accounts payable team and other Finance & Accounting staff.

Skills

MS Office

Excel

Attention to detail

Communication skills

Organizational skills

Education

Bachelor’s degree in Accounting, Finance, Economics, or related business field

Tools

Workday

MS Office

Excel

Job description

This is a hybrid position that requires working from our office in Santa Monica, CA one day a week (Thursdays).

WHO WE’R LOOKING FOR

Reporting to the Accounts Receivable Supervisor, the Accounts Receivable Coordinator will be responsible for the accounts receivable functions for the Recording Academy and NARAS Properties, Inc. You hold a bachelor’s degree, preferably in accounting, finance, economics, or a related business field and are a self-motivated team player with interest in pursuing a career in the accounting field.

WHAT YOU’LL DO

• Input invoices with proper general ledger coding.
• Maintain billing and collection practices for accounts receivable.
• Research and input cash receipts data into Workday.
• Receive and e-deposit checks.
• Set up and maintain customer records including invoices and contracts.
• Maintain accurate, complete, and well-organized electronic files of AR records.
• Research and resolve customer credit card disputes through American Express and Merchant Services.
• Provide customer service and research assistance to various departments and affiliated entities as it relates to accounts receivable.
• Assist in interpreting and resolving accounts receivable issues with clients.
• Provide accounts receivable reports as requested.
• Reconcile assigned GL accounts.
• Assist with performing month-end and year-end closing as needed.
• Crosstrain with the accounts payable team and other members of the Finance & Accounting department to maintain proficiency in accounts payable functions.
• Work events for the Recording Academy and its related entities.
• Other duties as assigned.

SKILLS & EXPERIENCE

• Bachelor’s degree required, preferably in Accounting, Finance, Economics or related business field.
• Previous experience in accounts payable, accounts receivable, or general bookkeeping preferred.
• Non-profit and/or entertainment industry a plus.
• Workday experience a plus.
• Proficiency in MS Office with strong working knowledge of Excel.
• Ability to apply basic mathematical concepts with accuracy.
• Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational and administrative skills with the ability to manage multiple tasks and deadlines.

PHYSICAL DEMANDS FOR CERTAN ROLES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time. The employee will be required to lift and/or move up to 60 pounds.

SALARY AND BENEFITS

The starting rate for this position is $24.10 to $26.10 per hour, benchmarked against industry standards. Rates for positions required to be in specific geographic locations reflect the corresponding labor market. The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements.

• Positions working 20+ hours per week also receive our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more).

ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the Grammy Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the Grammy Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.

The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin Grammy Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin Grammy Cultural Foundation.

Latin Grammy Cultural Foundation The Latin Grammy Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives.

MusiCares A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.

GRAMMY MUSEUM The Grammy Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include Grammy in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States.

EQUAL OPPORTUNITY

The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.