Accounts Receivable Collections Specialist

Barry-Wehmiller Companies Inc.; Clayton (MO); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Accounts Receivable Collections Specialist to join their dynamic team. This full-time position involves collaborating with various teams to manage customer payments, submit invoices, and resolve disputes efficiently. The ideal candidate will have strong skills in Microsoft Excel and a solid understanding of the invoicing process. This role offers an opportunity to contribute to process improvements and provide excellent customer service in a fast-paced office environment. Join a company that values people-centric leadership and operational excellence, making a positive impact in the industry.

Qualifications

• Experience in accounts receivable preferred with strong Excel skills.
• Understanding of invoicing processes and customer payment disputes.

Responsibilities

• Submit and monitor invoices in customer portals efficiently.
• Resolve payment disputes and ensure prompt invoice submissions.

Skills

Microsoft Excel

Office Suite

Invoicing/Billing Process

Customer Service

Problem Solving

Education

High School Diploma or GED

Bachelor’s Degree in Business

Tools

Infor XA

Customer Portals

Job description

Accounts Receivable Collections Specialist page is loaded

Accounts Receivable Collections Specialist

Apply locations Clayton, MO USA (8027 Forsyth Ste 900) time type Full time posted on Posted 2 Days Ago job requisition id R018107

About Us:

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description:

Business Title: AR Collections Specialist

Position Type: Full Time

Location: St. Louis, MO (onsite)

Reports To: Accounts Receivable Billing Supervisor

Position Description:

Work with A/R team to submit and apply all customer payments in a timely manner. This role will be an active, internal processing role, submitting invoices into customer portals and escalating invoice rejections to the appropriate team members. This role works in collaboration with the sales and operations teams, and collections teams handling customer payment disputes. In addition, working with team members and/or automation for timely and accurate portal invoice submissions and rejection resolutions.

Principal Duties and Responsibilities (Essential Functions):

1. Responsible for submitting and monitoring invoices in customer portals
2. Prioritize invoice submissions and the escalation of rejected invoices
3. Working with internal customers and team members to resolve payment disputes quickly to ensure prompt invoice submissions
4. Assist in timely portal connections and customer portal set ups
5. Work with cash application team to ensure payments are received and posted correctly
6. Work with billing team to closely monitor invoice distribution for prompt invoice submission
7. Assist team and management on process improvement ideas identified in the A/R department, specifically with portal submissions and management
8. Monitor customer portal trends to quickly identify and mitigate potential payment issues
9. Offer excellent customer service to both our internal customers

Job Specifications:

1. Proficient with Microsoft Excel and Office Suite
2. Understanding of the invoicing/billing process
3. Experience with main customer portals for invoice submission
4. Knowledge of Infor XA a plus
5. Ability to quickly navigate several systems, spreadsheets at once is required
6. Ability to work in a fast pace, growing office environment

Required Education and Experience:

1. High school diploma or GED
2. Bachelor’s degree in business a plus
3. Prior accounts receivable experience preferred

Supervisory/Responsibility:

Individual contributor w/no direct reports

Work Environment:

This is an office position.

Position Type:

This is a regular, full-time position with potential overtime. Must be able, available and willing to work more than 40 hours per week, including scheduled and unscheduled overtime.

Travel:

No travel is expected for this position

Physical Demands:

The physical demands described here are representative of the those performed in the job duties. The employee sits at a desk and uses a computer for prolonged periods of time. Performing the role frequently uses close vision, speech, hearing, and dexterity to operate office equipment. The employee must occasionally lift and/or move up to 15 pounds.

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It’s not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. This job description is subject to change at any time.

Company:

BW Corporate US