Accounts Receivable Collections Specialist

PCMC; Clayton (MO); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an AR Collections Specialist to join their dynamic team. This role involves managing customer payments, submitting invoices, and resolving disputes while collaborating with sales and operations teams. The ideal candidate will be proficient in Microsoft Excel and have a solid understanding of the invoicing process. This position offers the opportunity to contribute to process improvements in a fast-paced environment. If you are detail-oriented and enjoy providing excellent customer service, this is the perfect opportunity for you.

Qualifications

• Proficient in Microsoft Excel and Office Suite, with a strong understanding of invoicing processes.
• Prior accounts receivable experience preferred, with ability to navigate multiple systems.

Responsibilities

• Submit and monitor invoices in customer portals, ensuring timely payments.
• Collaborate with internal teams to resolve payment disputes and improve processes.

Skills

Microsoft Excel

Office Suite

Invoicing/Billing Process

Customer Service

Problem-Solving

Ability to Work in Fast-Paced Environment

Education

High School Diploma or GED

Bachelor’s Degree in Business

Tools

Infor XA

Job description

About Us:

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description:

Business Title: AR Collections Specialist

Position Type: Full Time

Location: St. Louis, MO (onsite)

Reports To: Accounts Receivable Billing Supervisor

Position Description:

Work with A/R team to submit and apply all customer payments in a timely manner. This role will be an active, internal processing role, submitting invoices into customer portals and escalating invoice rejections to the appropriate team members. This role works in collaboration with the sales and operations teams, and collections teams handling customer payment disputes. In addition, working with team members and/or automation for timely and accurate portal invoice submissions and rejection resolutions.

Principal Duties and Responsibilities (Essential Functions):

• Responsible for submitting and monitoring invoices in customer portals
• Prioritize invoice submissions and the escalation of rejected invoices
• Working with internal customers and team members to resolve payment disputes quickly to ensure prompt invoice submissions
• Assist in timely portal connections and customer portal set ups
• Work with cash application team to ensure payments are received and posted correctly
• Work with billing team to closely monitor invoice distribution for prompt invoice submission
• Assist team and management on process improvement ideas identified in the A/R department, specifically with portal submissions and management
• Monitor customer portal trends to quickly identify and mitigate potential payment issues
• Offer excellent customer service to both our internal customers

Job Specifications:

• Proficient with Microsoft Excel and Office Suite
• Understanding of the invoicing/billing process
• Experience with main customer portals for invoice submission
• Knowledge of Infor XA a plus
• Ability to quickly navigate several systems, spreadsheets at once is required
• Ability to work in a fast pace, growing office environment

Required Education and Experience:

• High school diploma or GED
• Bachelor’s degree in business a plus
• Prior accounts receivable experience preferred

Supervisory/Responsibility:

Individual contributor with no direct reports.

Work Environment:

This is an office position.

Position Type:

This is a regular, full-time position with potential overtime. Must be able, available and willing to work more than 40 hours per week, including scheduled and unscheduled overtime.

Travel:

No travel is expected for this position.

Physical Demands:

The physical demands described here are representative of those performed in the job duties. The employee sits at a desk and uses a computer for prolonged periods of time. Performing the role frequently uses close vision, speech, hearing, and dexterity to operate office equipment. The employee must occasionally lift and/or move up to 15 pounds.

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It’s not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. This job description is subject to change at any time.

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process.

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company:

BW Corporate US