Accounts Receivable Clerk (Direct Hire!)

TES Staffing; West Henrietta (NY); On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off (PTO)

Job summary

TES Staffing seeks an Accounts Receivable/Cashier Clerk to join our client’s team in West Henrietta, NY. The role supports daily AR processes, handles payments, and cash duties in an in-office setting.

The ideal candidate is organized, detail-oriented, comfortable with numbers, and able to handle accounting, customer service, and admin tasks. Monday–Friday, 8 AM–5 PM.

Qualifications

• Experience in accounts receivable or cash handling preferred.
• Strong communication and customer service skills.
• Proficient in Microsoft Excel and Word.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Reconcile invoices and post customer payments to accounts receivable records.
• Respond to customer and internal inquiries regarding accounts, invoices, and payments.
• Research and resolve account discrepancies and disputed charges.
• Prepare and mail invoice copies and customer statements.
• Research and process chargebacks, returns, and NSF checks.
• Follow up on customer defaults and assist with compliance.
• Prepare daily sales and delinquency reports for sales representatives.
• Set up new customer accounts and maintain current customer/license information.
• Maintain promotional pricing and daily pricing records.
• Cash in delivery drivers and process payments for daily bank deposits.
• Key and process sales samples and inventory adjustments.
• Track product breakage and out-of-code inventory.
• Work closely with team members to resolve issues and assist with special projects.

Skills

Attention to detail

Customer service

Organizational skills

Multi-tasking

Numerical abilities

Education

Associate degree in Accounting, Business, or related field

Tools

Excel

Word

Job description

• Accounting/Finance

Job Type: Full-Time (Direct Hire)
Schedule: Monday–Friday, 8 AM - 5 PM (100% in-office)
Location:West Henrietta, NY
Pay:$19-21 /hour

About the Opportunity

TES Staffing is currently seeking an Accounts Receivable/Cashier Clerk to join our client's team! This position is responsible for supporting the day-to-day accounts receivable process, assisting customers and internal staff with account questions, processing payments, and handling daily cash and banking responsibilities.

This is a great opportunity for someone who is organized, detail-oriented, comfortable working with numbers, and enjoys a mix of accounting, customer service, and administrative responsibilities.

Key Responsibilities

• Reconcile invoices and post customer payments to accounts receivable records
• Respond to customer and internal inquiries regarding accounts, invoices, and payments
• Research and resolve account discrepancies and disputed charges
• Prepare and mail invoice copies and customer statements
• Research and process chargebacks, returns, and NSF checks
• Follow up on customer defaults and assist with compliance
• Prepare daily sales and delinquency reports for sales representatives
• Set up new customer accounts and maintain current customer/license information
• Maintain promotional pricing and daily pricing records
• Cash in delivery drivers and process payments for daily bank deposits
• Key and process sales samples and inventory adjustments
• Track product breakage and out-of-code inventory
• Work closely with team members to resolve issues and assist with special projects
• Perform other related duties as assigned

What We're Looking For

• Previous accounts receivable, cash handling, bookkeeping, or related accounting experience preferred
• Excellent communication and customer service skills
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Comfortable working with numbers and financial records
• Proficiency with Microsoft Office, particularly Excel and Word
• Ability to work independently while also collaborating with a team
• Associate degree in Accounting, Business, or a related field preferred
• Health, dental, and vision insurance
• Life insurance
• Paid time off (PTO)

Why Consider This Opportunity?

This role offers the chance to join an established team in a position that combines accounts receivable, customer service, cash handling, and general administrative responsibilities. It would be a strong fit for someone looking to build or continue their experience in accounting and finance while working in a collaborative environment.